Executive Assistant
Wow Recruitment Idibu ·www.wowrecruitment.com.au
Apply direct
EA/Executive Assistant
What's in it for you?
WOW Recruitment are seeking an Executive Assistant to support our client, who will be supporting two VP's focused on the areas of commerical and Human Resources. This dual-reporting EA role is central to keeping executive operations running seamlessly. You will drive high-level administrative efficiency, manage complex calendars, coordinate major national/global events and act as a key liaison for internal and external stakeholders.
Key Responsibilities
If you meet the required EA experience and this sounds like the role for you please APPLY NOW or contact Caitlin - Caitlin@wowrecruitment.com.au // 02 8320 0683
What's in it for you?
- Health/wellness checks
- Travel benefits, financial advisory
- Retail discounts
- Exposure to a global business
- One day work from home per week/hybrid
WOW Recruitment are seeking an Executive Assistant to support our client, who will be supporting two VP's focused on the areas of commerical and Human Resources. This dual-reporting EA role is central to keeping executive operations running seamlessly. You will drive high-level administrative efficiency, manage complex calendars, coordinate major national/global events and act as a key liaison for internal and external stakeholders.
Key Responsibilities
- Executive Support & Diary Management: Proactively manage complex calendars, meeting logistics, agendas, pre-readings, action logs and room setups for both VPs.
- Travel Logistics: Coordinate domestic and international travel itineraries, accommodation, transfers and visa documentation across the Commercial and HR divisions.
- Event & Conference Planning: End-to-end management of major events, including Town Halls, Commercial Country Reviews, Annual Planning Meetings, Award Nights, and regional leadership visits (managing venue, budgets, welcome packs, and schedules).
- Financial & Administrative Workflow: Process AMEX and out-of-pocket expenses via Concur, manage vendor onboarding, process team invoices and handle procurement orders.
- Communications & Presentation Support: Assist in drafting, proofing, and formatting internal team announcements, presentations (PowerPoint/Visme) and town hall decks in line with corporate branding.
- Governance & Team Coordination: Support team onboarding, maintain organizational charts, distribute compliance updates and uphold strict confidentiality across sensitive commercial and people matters.
- Minimum 3+ years in an Executive Assistant role
- Advanced proficiency in Microsoft 365 (PowerPoint, Excel, Teams, SharePoint) and confidence operating audio/visual meeting room technology.
- Superior priority management and forward-thinking execution across competing deadlines.
- Exceptional written and verbal communication skills paired with high integrity handling confidential data.
- Tertiary qualification in Business Administration or a related discipline is highly regarded.
- Competitive remuneration: $95k Base + 7.5% Target Bonus + Super
- Exposure to senior global leadership and clear career progression pathways
- Extensive employee perks (health & skin checks, travel discounts, financial advisory)
- Vibrant, supportive team culture within an industry-leading global brand
If you meet the required EA experience and this sounds like the role for you please APPLY NOW or contact Caitlin - Caitlin@wowrecruitment.com.au // 02 8320 0683
Frequently asked questions
Who is hiring for the Executive Assistant role?
Wow Recruitment Idibu is hiring for the Executive Assistant position, a Shazamme client. Apply directly on the employer's career site.
Where is the Executive Assistant job located?
The Executive Assistant role with Wow Recruitment Idibu is based in Mascot, NSW, AU. The role is remote-friendly.
Is the Executive Assistant role remote?
Yes — the Executive Assistant position at Wow Recruitment Idibu is remote. Candidates based in AU are preferred.
What does the Executive Assistant role pay?
Wow Recruitment Idibu lists the Executive Assistant role at up to AUD 95,000 per year.
Is the Executive Assistant role full-time or contract?
This is a full time position at Wow Recruitment Idibu.
What experience level is the Executive Assistant role?
The Executive Assistant position is aimed at mid-level candidates.
How do I apply for the Executive Assistant role at Wow Recruitment Idibu?
Apply directly on Wow Recruitment Idibu's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.