Administrative Executive I Contract

Administrative Executive (6-Month Contract)
Location: Central

About the Role
We are seeking a highly organized and proactive Administrative Executive to support the Project Department. This role will be responsible for providing administrative, operational, and coordination support to ensure the smooth running of departmental activities and business operations.

The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while working closely with internal stakeholders, vendors, and external partners.

Key Responsibilities
Secretarial & Administrative Support

• Manage calendars, meeting schedules, and travel arrangements for the department.
• Coordinate logistics for meetings, business visits, and departmental activities.
• Arrange visitor management and support related administrative requirements.
• Prepare meeting materials, presentations, and correspondence as required.

Business Operations Support

• Support the administration of service agreements, vendor onboarding, and internal approval processes.
• Coordinate billing, invoice processing, and payment-related activities.
• Assist with procurement and vendor management processes.
• Maintain records, reports, and documentation to ensure compliance with company policies.
• Support routine reporting and data tracking activities.

Group Companies Coordination

• Provide administrative and operational support for matters relating to group companies.
• Coordinate information flow and communication between stakeholders.
• Support project-related activities and business initiatives where required.
• Assist in ensuring timely completion of administrative and operational tasks.

Requirements

• Diploma or Degree in Business Administration, Management, or a related discipline.
• Minimum 3 years of experience in administration, business coordination, executive support, or a similar role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple priorities effectively.
• Experience supporting business operations, procurement, billing, or vendor management activities will be advantageous.

Benefits

• Completion Bonus 
• Transportation Allowance
• Medical Insurance Coverage

How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.


Cheah Wei Ee
Team Lead - Contracting
EA Personnel No: R23114782
Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248