Facilities Coordinator

Location: Sydney, fully on-site initially
Length: 6-month temporary position, with strong potential to extend
Hours: Full-time, Monday–Friday
Working Rights: Full Australian working rights required
Hourly rate: Up to $38 per hour + super
Parking: Paid onsite parking (limited availability)

ABOUT THE COMPANY
This high-performing organisation is entering an exciting new phase of facilities management maturity, shifting from project implementation to operational excellence. With a strong focus on innovation, data integrity and continuous improvement, they are investing in the systems, processes and people required to maximise the value of their FM technology platforms. 

ABOUT THE ROLE
This newly created role will focus on the ongoing utilisation, optimisation and governance of a CMMS platform within a facilities management environment. Working closely with contractors, operational teams and key stakeholders, you'll ensure asset and maintenance data remains accurate, actionable and fit for purpose. Beyond maintaining system integrity, you'll identify opportunities for improvement, enhance reporting capabilities and help drive best practice FM processes through effective system management and data governance.

DUTIES

• Manage and maintain the CMMS platform to ensure ongoing operational effectiveness
• Review, validate and cleanse asset and maintenance data to maintain data integrity
• Develop and implement processes to improve data quality and system utilisation
• Analyse maintenance and asset information to identify trends and improvement opportunities
• Collaborate with contractor administrators to ensure data submissions are accurate and useful
• Generate reports and insights to support facilities management decision-making
• Monitor system performance and recommend enhancements to improve functionality
• Support stakeholders with system-related queries, training and process guidance
• Maintain governance standards and ensure compliance with established data management practices
• Drive continuous improvement initiatives across FM systems and processes

SKILLS & EXPERIENCE

• Previous experience in a Facilities Management Coordinator, FM Systems Coordinator, Asset Information Coordinator or similar role
• Strong CMMS experience within a facilities, asset management or maintenance environment
• Proven ability to manage, analyse and improve asset and maintenance data
• Experience working with contractors and multiple stakeholder groups
• Strong understanding of facilities management operations and maintenance processes
• Advanced data management, reporting and analytical skills
• Experience with SharePoint and document management systems highly regarded
• Excellent communication and stakeholder engagement skills
• High attention to detail and commitment to data accuracy

OUR RECRUITMENT PROCESS
At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.