Assistant Director, Finance & Administration - NGO

Job Responsibilities 

Strategic Financial Leadership and Sustainability
 Lead financial strategy, budgeting, forecasting and long-term planning to ensure
sustainable financial performance
 Provide strategic insights and financial analysis to support organizational goals and
decision-making
 Monitor financial performance and recommend corrective actions to optimize resources
Business Partnership and Stakeholder Engagement
 Act as a trusted business partner to operational leaders on financial management and
decision-making
 Support fund applications, investment decisions and new initiatives with robust financial
analysis and insights
 Drive financial discipline and accountability across departments
 Engage with senior management, auditors, regulators and external stakeholders
 Communicate financial information clearly to both financial and non-financial stakeholders
Governance, Risk and Compliance
 Establish and maintain appropriate financial policies, ensuring strong internal controls,
regulatory compliance and adherence to organizational requirements.
 Oversee statutory audit and other audits required by funding parties and ensure timely
resolution of audit findings
 Ensure compliance with financial regulations, accounting standards and statutory
obligations
 Serve as Secretary to the Finance Committee, ensuring effective governance processes,
high-quality reporting and appropriate follow-up actions
Process Excellence and Operations Transformation
 Drive end-to-end process excellence across finance and administrative functions by
streamlining workflows, reducing cycle times and enhancing accuracy, efficiency and
service quality through standardization, automation and digitalization
 Oversee monthly and year-end finance closing processes to ensure timely, accurate and
high-quality financial reporting and management insights
 Establish and monitor KPIs to strengthen and continuously improve service delivery
Facilities and Administration
 Provide strategic oversight of facilities and administrative functions, ensuring alignment
with organizational priorities and service needs
 Steer asset stewardship to ensure facilities are safe, compliant and fit-for-purpose
 Govern renovation and capital projects, including new facilities, ensuring delivery within
scope, timeline and budget
 Monitor KPIs and provide regular updates to the Building Committee on the status of
heritage buildings and new facilities
People Leadership and Talent Development
 Build and lead teams by providing clear direction, coaching, support and ongoing
development to maximize individual and team potential
 Manage, coach and develop employees to meet current and future organizational needs,
including succession planning and capacity building


Job Requirements 

 Degree in Accounting, Finance, Business Administration or a related discipline; a
Master’s degree is an advantage
 Minimum 15 years’ relevant experience in Finance, including leadership role overseeing
financial planning, reporting and control
 Proven experience in driving process improvement and operational transformation
 Demonstrated exposure to workplace operations, facilities management and capital
projects, with the ability to integrate operational and financial considerations
 Hands-on experience in leading change and project management
 Strong track record in business partnering and stakeholder management at senior levels
 Strategic yet hands-on leader with strong financial acumen and the ability to connect
finance with operations and service delivery
 High level of integrity and commitment to governance, compliance, and accountability
 Result-driven, with a focus on operational excellence, continuous improvement & impact
 Agile and adaptable, with a strong learning mindset and openness to new ideas,
technologies, and ways of working