Executive Assistant / Operations Co-Ordinator
Mansfield and Co ·www.mansfieldandco.com.au
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Who's hiring?
Back in 2005, OTFC (that's Occupational Therapy for Children) was just a small Adelaide practice with a mighty team. Fast forward nearly two decades and OTFC has grown into something much bigger – five thriving clinics in South Australia, two in Victoria and one in Queensland, and more than 11,300 young people supported along the way.
They've pioneered the world's first occupational therapy clinic designed specifically for adolescents and young adults, building a reputation for therapy that looks like fun, feels like fun and is fun. In short: life-changing fun.
What hasn't changed? The heart.
OTFC is still proudly family-owned, purpose-driven and built on the belief that play has the power to change lives. Their team is collaborative, passionate and genuinely enjoys coming to work each day. They're ambitious, innovative and always looking for better ways to support children, young people and their families.
So, what's the role?
This is a genuine hybrid position: part Executive Assistant, part Operations Coordinator. On the EA side, you'll be the trusted right-hand to the CEO, executive team and Board. With the CEO predominantly based interstate, you'll be her eyes and ears on the ground in Adelaide – supporting her remotely day to day, coordinating meetings and travel in conjunction with their corporate travel agent. On the operations side, you'll keep the wider business humming – coordinating projects, systems, governance, events and the day-to-day details that keep a growing national organisation on track.
A typical week might see you:
You're someone who keeps everything (and everyone) on track – and has fun doing it. You take ownership, move fast and don't wait to be told twice. You're organised, adaptable and thrive at pace, but you also bring warmth and energy to the team even on the full-on days.
You'll bring some previous Executive Assistant experience and be confident preparing Board papers, taking minutes and supporting senior leaders. Beyond that, you're someone who enjoys variety and is happy rolling up your sleeves across operations, project coordination and administration. Most importantly, you'll genuinely care about the work OTFC does and be excited to play your part in helping more children and families access life-changing therapy.
Ideally, you'll bring:
Apply now with your resume and a short cover letter telling us why this role has your name on it.
For a confidential discussion, contact Tracy at Mansfield & Co Recruitment on 0493 703 697.
Back in 2005, OTFC (that's Occupational Therapy for Children) was just a small Adelaide practice with a mighty team. Fast forward nearly two decades and OTFC has grown into something much bigger – five thriving clinics in South Australia, two in Victoria and one in Queensland, and more than 11,300 young people supported along the way.
They've pioneered the world's first occupational therapy clinic designed specifically for adolescents and young adults, building a reputation for therapy that looks like fun, feels like fun and is fun. In short: life-changing fun.
What hasn't changed? The heart.
OTFC is still proudly family-owned, purpose-driven and built on the belief that play has the power to change lives. Their team is collaborative, passionate and genuinely enjoys coming to work each day. They're ambitious, innovative and always looking for better ways to support children, young people and their families.
So, what's the role?
This is a genuine hybrid position: part Executive Assistant, part Operations Coordinator. On the EA side, you'll be the trusted right-hand to the CEO, executive team and Board. With the CEO predominantly based interstate, you'll be her eyes and ears on the ground in Adelaide – supporting her remotely day to day, coordinating meetings and travel in conjunction with their corporate travel agent. On the operations side, you'll keep the wider business humming – coordinating projects, systems, governance, events and the day-to-day details that keep a growing national organisation on track.
A typical week might see you:
- Managing the CEO's diary and inbox, filtering and directing correspondence to the right people.
- Coordinating the CEO's travel and meeting logistics.
- Sitting in on meetings, taking minutes and following up action items to keep projects on track.
- Preparing board papers and taking minutes for the Board and Risk & Governance Committee.
- Managing the organisation's Monday.com board, keeping projects moving and people accountable.
- Designing documents, templates and staff resources in Canva.
- Supporting recruitment administration, from drafting adverts to screening candidates.
- Helping plan and run events – from the staff Christmas party to camps, expos and conferences.
- Contributing to organisational projects like new clinic openings, audits and policy work.
You're someone who keeps everything (and everyone) on track – and has fun doing it. You take ownership, move fast and don't wait to be told twice. You're organised, adaptable and thrive at pace, but you also bring warmth and energy to the team even on the full-on days.
You'll bring some previous Executive Assistant experience and be confident preparing Board papers, taking minutes and supporting senior leaders. Beyond that, you're someone who enjoys variety and is happy rolling up your sleeves across operations, project coordination and administration. Most importantly, you'll genuinely care about the work OTFC does and be excited to play your part in helping more children and families access life-changing therapy.
Ideally, you'll bring:
- Exceptional organisational skills and the ability to juggle competing priorities.
- Outstanding written and verbal communication skills.
- Absolute discretion handling sensitive and confidential information.
- Strong tech skills across Canva, MS Office and project management tools (Monday.com experience highly regarded).
- Experience supporting executives or a Board (allied health or NDIS exposure a bonus).
- A proactive, solutions-focused approach and the confidence to take ownership.
- A fun, can-do attitude and a genuine willingness to give anything a go.
- Be a genuinely valued and trusted part of how the leadership team and Board operate.
- A broad, varied role with real ownership – no two days will look the same.
- Real career pathways – OTFC team members have grown from EA and PA roles into management and specialist positions.
- Ongoing professional development and a structured induction to set you up to succeed.
- Wellbeing programs, complimentary EAP, inclusive parental leave and a workplace that knows how to have fun.
- Onsite Car-parking at Parkside
Apply now with your resume and a short cover letter telling us why this role has your name on it.
For a confidential discussion, contact Tracy at Mansfield & Co Recruitment on 0493 703 697.
Frequently asked questions
Who is hiring for the Executive Assistant / Operations Co-Ordinator role?
Mansfield and Co is hiring for the Executive Assistant / Operations Co-Ordinator position, a Shazamme client. Apply directly on the employer's career site.
Where is the Executive Assistant / Operations Co-Ordinator job located?
The Executive Assistant / Operations Co-Ordinator role with Mansfield and Co is based in Adelaide, SA, AU. The role is hybrid-friendly.
Is the Executive Assistant / Operations Co-Ordinator role remote?
Yes — the Executive Assistant / Operations Co-Ordinator position at Mansfield and Co is hybrid. Candidates based in AU are preferred.
Is the Executive Assistant / Operations Co-Ordinator role full-time or contract?
This is a full time position at Mansfield and Co.
What experience level is the Executive Assistant / Operations Co-Ordinator role?
The Executive Assistant / Operations Co-Ordinator position is aimed at mid-level candidates.
How do I apply for the Executive Assistant / Operations Co-Ordinator role at Mansfield and Co?
Apply directly on Mansfield and Co's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.