Executive Assistant

Details

• $100,000 + super (full-time equivalent)
• The Rocks location
• Part-time opportunity, 3 days per week
• Onsite role within a gallery and studio environment
• Current working days are Tuesday, Wednesday and Friday, with flexibility for the right person
• Initial 2-year opportunity with potential to continue long-term

Company

This highly regarded Australian creative business has been operating for almost 50 years and continues to evolve across creative, retail and property ventures. Family-owned and genuinely people-focused, the business offers a warm, down-to-earth culture where collaboration, loyalty and creativity are deeply valued. With a small and long-standing team, this is an environment where people feel supported, trusted and truly part of the business.

Role

This is a unique opportunity to step into a broad and highly trusted support role working closely with senior family members and a collaborative creative team. Combining EA, PA, office coordination and marketing support, the role will see you managing day-to-day operations, personal administration, travel, scheduling and communications across multiple business entities. Perfect for someone calm, proactive and adaptable who enjoys variety, values relationships and thrives in a relaxed yet fast-paced environment.

Duties

• Manage diaries and appointments 
• Coordinate domestic and international travel arrangements
• Organise medical appointments, utilities, subscriptions and personal administration
• Prepare meeting agendas, minutes and follow-up actions
• Coordinate collaboration, charity and PR requests
• Support social media scheduling and marketing coordination
• Assist with exhibitions, gallery relationships and event coordination
• Manage office supplies, invoices and database administration
• Oversee e-commerce coordination and Australia Post requirements
• Support Lightspeed/POS administration and archiving processes
• Liaise with external stakeholders across finance, travel and operations

Skills and Experience

• Previous experience within an EA, PA, office management or coordination role
• Strong organisational skills with exceptional attention to detail
• High level of discretion, professionalism and emotional intelligence
• Calm, adaptable and good-humoured personality
• Ability to manage multiple priorities within a small team environment
• Confident communication and stakeholder management skills
• Strong Microsoft Office capability and confidence working on Mac platforms
• Exposure to Lightspeed or retail POS systems advantageous
• Interest or experience within art, design, media or creative industries preferred

Benefits

• Work within a beautiful studio environment
• Join a genuinely warm and supportive family-run business
• Broad, varied and people-focused role
• Opportunity to work alongside respected creatives and business leaders
• Relaxed and collaborative office culture

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2–3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.

Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.