Business Services Specialist

• $90,000 – $105,000 Base + Super + Bonus depending on experience
• 12-month FTC with a view to extend
• ASAP start | North Shore - on the train line | Hybrid (3 days in office: Tue–Thu)

About the Role
Our client, a global healthcare organisation, is seeking a Business Services Specialist to support ANZ operations across fleet, expenses, and business services.

This is a highly collaborative role that blends finance, operations, and problem-solving, with a strong focus on managing fleet operations and handling complex, non-standard expense queries.

Reporting to the Head of Finance & Business Services, you’ll act as a key support across multiple operational areas, ensuring smooth day-to-day execution while also contributing to reporting, insights, and broader business initiatives.

We are open to candidates with transferable experience, including those from fleet or novated leasing organisations, reconciliation or lease administration roles, or Executive Assistants with strong coordination, judgement, and stakeholder management skills.

Why Join?

• Global, purpose-led organisation with strong operational and commercial exposure
• Broad, varied role offering a mix of finance, operations, and stakeholder engagement
• Collaborative and supportive leadership with strong mentorship from senior finance
• Inclusive, flexible working environment with hybrid arrangements

What You’ll Be Doing
Fleet Operations 

• Manage and coordinate the ANZ fleet of ~125 vehicles
• Liaise with external providers and internal stakeholders to ensure smooth operations
• Support policy governance, utilisation tracking, and cost optimisation
• Assist with lease administration, insurance coordination, and compliance requirements (including FBT considerations)

Travel, Expenses & Credit Cards

• Manage escalated and non-standard expense queries via the central inbox
• Investigate and resolve complex or policy-exception claims with sound judgement
• Provide guidance to stakeholders on policies, reimbursements, and processes
• Support corporate card and expense reconciliation processes

Reporting & Business Support 

• Deliver reporting and insights across fleet, expenses, and business services
• Support the Head of Finance & Business Services with ad hoc analysis and operational tasks
• Assist across broader areas including legal and real estate administration where required
• Identify opportunities for process improvement and operational efficiency

What You Bring

• 3–5+ years’ experience in finance operations, business services, fleet, or similar roles
• Strong problem-solving skills with the ability to manage ambiguous or non-standard queries
• Excellent stakeholder engagement and communication skills
• High attention to detail with a proactive, hands-on approach
• Experience with systems such as SAP, Concur, Ariba, or similar (preferred)

Working Arrangements & Additional Information

• Hybrid working model with three set in-office days (Tuesday–Thursday)
• Occasional flexibility required to support business needs or global stakeholders
• Exposure to regional and global teams across APAC and Europe

How to apply:   Please apply by submitting your resume (in Word format) via the "Apply Now" tab to be considered for the role.

What next:   Applications will be reviewed for this role and  only suitable applicants will be contacted     

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