Admin Assistant

JOB TITLE: Administrative Assistant I

LOCATION: San Diego, CA (Onsite)

SCHEDULE: Monday – Friday, 8:00 AM – 5:00 PM

DURATION: 6-Month Contract (No Conversion Opportunity)

PAY: $21/hour

Job Responsibilities:

In this role, you will provide administrative and operational support, assisting with customer service order coordination, project support, and daily administrative functions. This position requires strong communication, organizational, and computer skills, along with the ability to work independently and adapt to changing priorities.

Key responsibilities include:

• Coordinating customer service orders and communicating with multiple internal departments.
  
• Providing administrative support for departmental operations and special projects.
  
• Managing documentation, records, correspondence, and data entry activities.
  
• Assisting with scheduling, meeting coordination, and general office support functions.
  
• Supporting customer and internal stakeholder communications through professional written and verbal correspondence.
  
• Working independently while managing multiple priorities and deadlines.
  
  

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  Essential Duties and Job Functions:

• Provide administrative support to department staff and leadership.
  
• Process and coordinate customer service-related orders and requests.
  
• Communicate effectively with internal teams to ensure timely completion of work requests.
  
• Prepare, edit, and maintain written correspondence, reports, and documentation.
  
• Schedule meetings, coordinate calendars, and support conference logistics.
  
• Maintain accurate records and perform data entry within company systems.
  
• Assist with filing, document management, and mail distribution activities.
  
• Answer phones, respond to inquiries, and direct communications appropriately.
  
• Support departmental projects and special assignments as needed.
  
• Obtain and organize office supplies and materials.
  
• Exercise sound judgment and proactively seek clarification when needed to ensure accuracy and efficiency.
  
  

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  Knowledge & Skills:

• Excellent verbal and written communication skills.
  
• Strong interpersonal and customer service abilities.
  
• Outstanding organizational and time-management skills.
  
• Ability to work independently and manage assigned projects with minimal supervision.
  
• Adaptability and willingness to learn new systems and processes.
  
• Strong attention to detail and accuracy.
  
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  
• Comfortable working with computer systems and databases.
  
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
  
• Professional attitude with strong problem-solving skills.
  
  

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  Education & Experience:

• High School Diploma or equivalent required.
  
• 0–2 years of administrative, office support, customer service, or related experience.
  
• Recent graduates are encouraged to apply.
  
• Experience in construction, utilities, or related industries is a plus but not required.
  
• Experience supporting administrative operations, customer coordination, or project support activities preferred.
  
  
  
  

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