Admin Assistant

Key Responsibilities

• Serve as the primary point of contact for tenant calls, vendor inquiries, and digital correspondence.
• Code, route, and input invoices into Yardi Voyager; research past-due statements and handle payment inquiries.
• Manage the end-to-end electronic maintenance process, from dispatching contractors to confirming completion.
• Maintain digital records for fire alarm testing, backflow compliance, and retail HVAC contracts.
• Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files.
• Assist management with contract routing, vendor proposals, and digital documentation during budget season.

Qualifications & Skills

• Strong skills in Microsoft Office (Outlook, Word, Excel) and digital filing systems.
• Experience with Yardi Voyager or similar property management/accounting software is highly preferred.
• Comfortable managing invoice routing tools, electronic tracking logs, and computerized phone systems.
• Exceptional attention to detail with proven ability to maintain structured electronic files.
• Excellent written and verbal communication skills to effectively collaborate with tenants, vendors, and internal teams.
• Quick learner capable of prioritizing multiple digital workflows simultaneously.

We are an Equal Opportunity Employer considering all qualified applicants in accordance with federal, state, and local laws. We will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with applicable laws, including the San Francisco Fair Chance Ordinance, the Los Angeles City Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act. We partially sponsor health insurance as required by the Affordable Care Act; provide Sick Pay as required by state or local law; and offer a daily transportation subsidy in certain situations.