Executive Assistant to CEO

About the Company

Davidson is proud to be partnering with Kalfresh on the retained search for an experienced Executive Assistant to support their Chief Executive Officer.

Kalfresh is an established Australian agricultural and fresh produce business operating in a fast paced and constantly evolving environment. With the organisation continuing through an exciting period of growth, this appointment will play an important role within the Executive Office and broader leadership team.


About the Role

This is a senior Executive Assistant position for someone who understands what it means to operate as the trusted right hand to a CEO.

You will provide high level, proactive support to the CEO, helping manage competing priorities, protect their time and ensure critical actions continue to move forward. A key component of the role will also be improving how the Executive Office operates, creating structure, streamlining processes and building practical frameworks from the ground up.

The role operates across Kalfresh's Kalbar and Brisbane CBD offices, with regular travel between both locations.

Key responsibilities will include:

• Managing the CEO's complex diary, inbox, correspondence, travel and competing priorities
• Preparing agendas, papers and materials for executive, leadership and Board meetings, including minutes and action follow up
• Acting as a key point of contact between the CEO and senior internal and external stakeholders
• Leading and supporting projects focused on process improvement, operational efficiency and better ways of working
• Building new processes, frameworks and structures from scratch where required
• Identifying gaps and inefficiencies and implementing practical improvements across the Executive Office
• Working closely with the CFO, Head of Executive Support and broader leadership team as priorities require
• Supporting the coordination of the Brisbane CBD office, including executive meetings, visitors and activities

About You

We are looking for an accomplished Executive Assistant with significant experience supporting at CEO or C Suite level.

You will ideally bring:

• Extensive experience supporting a CEO, Managing Director or senior C Suite executive
• Strong capability managing complex diaries, inboxes, travel and constantly shifting priorities
• Experience supporting Board and executive meetings, including papers, minutes and action items
• Demonstrated experience leading process improvement projects and creating new systems, structures or frameworks from scratch
• Confidence working with senior internal and external stakeholders
• Exceptional judgement, discretion, communication and attention to detail
• A proactive approach with the ability to anticipate requirements, take ownership and follow initiatives through to completion

The Benefits

• Permanent, full time opportunity within an established Australian business
• Direct exposure to the CEO, Board and senior leadership team
• Opportunity to lead process improvement and business improvement initiatives
• Genuine scope to create structure and influence how the Executive Office operates
• Variety across Kalfresh's Kalbar and Brisbane CBD offices

Please apply with current resume in Microsoft Word format only (.doc or .docx). Want to know more about Davidson? Visit us at www.davidsonwp.com