Sales & Marketing Administrator
Jayce Grayye Consulting ·www.jaycegrayyeconsulting.com
Apply directSales & Marketing Administrator
Location: Miami, Florida (Hybrid)
About the Company
Our client is a fast-growing global SaaS company delivering intelligent digital solutions for large, complex environments. Their platform helps organizations create intuitive, data-driven experiences that improve engagement, efficiency, and overall customer experience. As the company continues to scale globally, strong commercial operations and structured sales support are critical to driving growth.
The Role:
The Sales & Marketing Administrator will support commercial, go-to-market, and growth initiatives by ensuring operational excellence across sales materials, events, CRM systems, and internal processes. This role plays a key part in enabling the sales team through proposal development, quote preparation, collateral management, and trade show coordination. The ideal candidate thrives in a fast-paced environment and enjoys combining organization, creativity, and process ownership.
Key Responsibilities:
Trade Shows & Event Support
- Assist in planning and coordinating trade shows, conferences, and industry events
- Produce and manage event materials including signage, presentations, and printed collateral
- Support demo content preparation for events
- Coordinate logistics such as shipping, asset preparation, and post-event organization
Sales Collateral, Proposals & Quoting
- Prepare and format sales proposals, pitch decks, and commercial documentation
- Generate accurate sales quotes in collaboration with the sales team
- Maintain and organize up-to-date sales collateral libraries
- Tailor proposals and presentations to highlight expansion opportunities
Systems & Sales Administration
- Maintain sales-related files, folders, and workflows across CRM and internal systems
- Ensure CRM data remains accurate and up to date
- Support process improvements to streamline sales administration
- Track upsell opportunities, renewals, and expansion conversations within systems
Creative & Growth Support
- Assist in creating and updating visual sales materials
- Adapt designs for different marketing and event use cases
- Support outbound sales efforts with prospect-specific collateral
- Organize customer use cases and success stories to support renewals and new business
Qualifications
- 3–6 years of experience in sales administration, marketing operations, event support, or related roles
- Strong organizational skills with exceptional attention to detail
- Experience working with CRM systems (Zoho preferred) and Google Drive
- Working knowledge of Google Workspace and basic creative tools (Figma, Adobe Creative Suite, or similar)
- Ability to manage multiple projects and deadlines simultaneously
- Strong written and verbal communication skills
- Comfortable collaborating across time zones
Preferred
- Experience supporting trade shows or live events
- Exposure to SaaS, technology, or event-driven businesses
- Basic understanding of sales processes and commercial documentation
- Experience in startup or high-growth environments
Compensation
- Base Salary: $50,000 – $95,000 (commensurate with experience)
- Additional performance-based incentives may apply
Why Join
- High-impact role within a scaling global organization
- Exposure to sales operations, events, and commercial growth strategy
- Collaborative, fast-paced team environment
- Opportunity to build a strong foundation in sales and marketing operations