Site Operations & Data Coordinator (Multi-Site)

Sector: Healthcare Operations
Job Type: Full-Time
Location:Working Across Two Sites in City Centre

About the Role

We are currently recruiting on behalf of our client for an experienced Site Operations & Data Coordinator to support operations across two healthcare sites.

This is an excellent opportunity for a highly organised, analytical and proactive individual who enjoys working with data, improving processes and supporting operational teams.

Working closely with Site Managers and senior management, you will be responsible for managing operational information, producing performance reports, identifying areas for improvement and ensuring processes are consistent and efficient across both locations.

This is a varied, hands-on role suited to someone who is confident working independently, solving problems and taking ownership of their work.

Key Responsibilities

• Manage and maintain operational data across both sites, including staffing, attendance, training, compliance and performance.

• Prepare weekly and monthly reports, KPI dashboards and performance summaries for management.

• Analyse data to identify trends, discrepancies and areas requiring improvement.

• Ensure information is accurate, up to date and recorded correctly across different systems.

• Review existing processes and recommend practical ways to improve efficiency and consistency across both locations.

• Develop and maintain reporting templates, trackers, procedures and operational records.

• Support the introduction and improvement of digital systems, helping to reduce manual administration and duplication.

• Work closely with Site Managers and other departments, including HR, Payroll, Finance and Health & Safety.

• Monitor outstanding actions relating to audits, compliance and operational performance.

• Ensure GDPR and confidentiality requirements are maintained.

What We're Looking For

Essential Requirements:

• Minimum 5 years' experience in operations coordination, data management, reporting, business support or a similar role.

• Advanced Microsoft Excel skills, including pivot tables, formulas, lookups, charts and data validation.

• Strong Microsoft 365 skills and confidence working across different digital systems.

• Previous experience preparing management reports, KPI dashboards and analysing operational data.

• Ability to identify inefficiencies and suggest improvements to existing processes.

• Excellent organisational skills with strong attention to detail.

• Confident communicator who can work effectively with managers and different departments.

• Ability to work independently, manage competing priorities and meet deadlines.

• A proactive, solutions-focused approach to work.

Desirable:

• Experience using Power BI or other reporting tools.

• Experience supporting digital transformation or process improvement projects.

• Relevant qualification in Business, Operations, Data Analytics or a related field.

The Ideal Candidate

We are looking for someone who is more than just an experienced administrator. The successful candidate will be comfortable working with data, spotting issues, improving how things are done and providing management with clear, useful information.

You will be someone who takes initiative, works well independently and enjoys finding smarter, more efficient ways of working.

Interested?

If you have strong Excel and reporting skills, enjoy working in a busy operational environment and are looking for a role where you can make a real impact, we'd love to hear from you.

Apply today with your updated CV to find out more.

Our client is committed to equal opportunities and welcomes applications from candidates of all backgrounds.