Executive Assistant

• Full-time, 36 hours per week
• $64.98 per hour 
• ASAP start through to 18 December 2026
• Potential for extension
• Hybrid working arrangement | Minimum 3 days onsite
• Tuesday is an anchor office day

We are seeking an experienced Executive Assistant to provide high-level administrative and executive support to multiple Senior Leaders within a large higher education environment.

This is a full-time contract opportunity suited to a highly organised and proactive EA who is comfortable managing competing priorities, working across multiple senior stakeholders and operating with a high degree of autonomy and discretion.

About the Role
Working closely with multiple Senior Leaders, you will provide high-quality executive, administrative and operational support across a broad range of activities. Your responsibilities will include:

• Providing comprehensive diary and inbox management for Senior Leaders
• Coordinating internal and external meetings, teleconferences, functions and events
• Preparing correspondence, documentation, agendas and other meeting materials
• Providing committee and secretariat support, including minute taking
• Coordinating travel arrangements and associated administration
• Managing credit card acquittals, reconciliations and purchasing approvals
• Monitoring and actioning correspondence and enquiries on behalf of Senior Leaders
• Preparing high-quality written correspondence for internal and external stakeholders
• Coordinating projects, plans and resources across broader business initiatives
• Gathering and analysing information to provide advice, recommendations and solutions
• Supporting office resources, facilities, IT equipment and organisational assets
• Building strong relationships with stakeholders across all levels of the organisation
• Resolving day-to-day administrative and operational matters proactively
• Providing broader support across the team as business needs evolve

About You
To be successful in this role, you will bring:

• Demonstrated experience in a senior Executive Assistant, administrative, operations or project support role
• Strong diary, inbox and stakeholder management capabilities
• Excellent organisational and planning skills with the ability to manage multiple competing priorities
• A proactive and autonomous working style with sound judgement and initiative
• Exceptional written and verbal communication skills
• Confidence working with senior stakeholders and handling sensitive and confidential information
• Strong attention to detail and the ability to produce high-quality correspondence and documentation
• Advanced computer literacy across Microsoft Office, including Word, PowerPoint and Outlook
• Experience with electronic document and records management systems
• Previous experience within tertiary education or a similarly complex organisation will be highly regarded
• A relevant qualification and experience, or an equivalent combination of relevant experience and education

Additional Requirements
The successful candidate will be required to hold a valid Victorian Working with Children Check and complete any additional pre-employment checks required for the position.

If you are an experienced Executive Assistant who thrives in a fast-paced, stakeholder-focused environment and is available to commence at short notice, we would love to hear from you.

Apply now to be considered for this opportunity.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.