School Support Officer - 1 day a week

We are seeking an experienced School Support Officer to provide administrative and operational support within a busy higher education environment.

Working closely with the School’s Planning and Operations team, this role will support the smooth delivery of day-to-day School operations, with a particular focus on casual and sessional staff administration, payroll processing, facilities coordination and general administrative support.

This is a 1 day per week opportunity, ideal for an experienced administrator looking for a highly flexible part-time position within a large and complex organisation.

The Role
Your responsibilities will include:

• Supporting the engagement, onboarding and renewal of casual and sessional academic staff
• Coordinating casual staff timekeeping, payroll approvals and associated employment administration
• Liaising with internal teams including HR, Finance, Casual Recruitment and other professional services functions
• Assisting with facilities access, maintenance requests and resources for staff, students and visitors
• Providing administrative assistance across teaching, research, engagement and School activities
• Supporting School events and operational activities as required
• Building effective working relationships with a broad range of internal and external stakeholders
• Identifying opportunities to streamline administrative processes and improve service delivery
• Providing general administrative support across the School as required

About You
To be successful in this role, you will bring:

• Previous experience providing high-level administrative support within a university, education environment or similarly large and complex organisation
• Experience coordinating payroll approvals and employment administration
• Strong attention to detail and the ability to work accurately within established policies, processes and deadlines
• Excellent written and verbal communication skills
• Strong stakeholder management and customer service capabilities
• Well-developed organisational and problem-solving skills
• The ability to prioritise competing tasks and meet deadlines
• Confidence using Microsoft Office, including Word, Excel and PowerPoint, along with email and electronic document management systems
• Relevant tertiary qualifications and/or demonstrated relevant experience

Experience working with casual or sessional workforce administration will be highly regarded.

Additional Requirements
Appointment to this position will be subject to a valid Victorian Working with Children Check and any other relevant pre-employment checks.

If you’re an experienced administrator looking for a flexible one-day-per-week opportunity where you can contribute to the effective operation of a busy academic environment, we’d love to hear from you.


At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.