Facilities Coordinator

Are you someone who thrives on keeping things running smoothly behind the scenes?

• Work for one of Australia’s leading household brands
• 3 week temporary role with huge opportunity for extension or permanency
• Monday to Friday, 8-5
• Attractive hourly rate on offer
• Chadstone location - car parking available
• Great employee perks for permanent staff members
• Working holiday visa applicants welcome to apply
• ASAP start

The Company

Join a highly recognised Australian organisation with a national footprint, renowned for its collaborative culture, commitment to innovation and focus on creating exceptional workplace experiences. The offices are based in Chadstone, with access to public transport and car parking.  

 
The Role

Reporting into the Facilities Manager, no two days are the same. This hands-on Facilities Coordinator role that will take ownership of the day-to-day coordination of the office environment, ensuring everything operates seamlessly while providing exceptional support to both staff and visitors.
Responsibilities include:

• Coordinate the day-to-day operation and maintenance of the office facilities
• Manage contractors, suppliers, building management and external service providers
• Coordinate maintenance requests, repairs and preventative maintenance programs
• Oversee office moves, workstation set-ups and ensure the workplace is well-presented
• Manage office supplies, furniture, equipment and facilities-related purchasing
• Coordinate building access, security passes, visitor management and workplace compliance
• Monitor facilities budgets and process invoices and purchase orders.
• Support office refurbishments, workplace improvement projects and sustainability initiatives
• Coordinate meeting rooms, catering, office events and provide relief reception support when required
• Act as the go-to person for all facilities enquiries, ensuring a safe, functional and welcoming workplace

About you

To be successful in this role, you'll be an organised and adaptable professional who enjoys juggling multiple priorities and isn't afraid to roll up your sleeves when needed. You'll have excellent communication skills, a proactive approach and the ability to build positive relationships with people at all levels. 

• Previous experience in facilities coordination, office management or workplace services
• Strong organisational and time management skills with excellent attention to detail
• The ability to manage competing priorities in a fast-paced environment
• Confidence liaising with contractors and external service providers.
• A collaborative, customer-focused approach with a willingness to help wherever needed
• Sound administrative skills, including invoice processing and record management
• A good understanding of Workplace Health & Safety principles

If you're a proactive Facilities Coordinator who enjoys variety and takes pride in delivering exceptional workplace experiences, we'd love to hear from you