Project Support Officer

Project Administrator/ Coordinator | Major Infrastructure Program

• Location: Sydney
• Contract: 1 month
• Start: ASAP
• Rate: $350 to $430.00 per day + super

 

Are you an organised and proactive administrator with experience supporting complex projects? We are partnering with a leading Government organisation delivering one of Australia's most significant infrastructure programs and are seeking a Project Administrator to provide critical support to a high-performing project team.

 

This is an excellent opportunity to join a large-scale program environment where your coordination, administration and stakeholder management skills will contribute to the successful delivery of projects that will have a lasting impact on communities across Sydney.

 

About the Role

Reporting to project leadership, you will provide comprehensive administrative and project support to a busy team. You will play a key role in ensuring project operations run smoothly by coordinating documentation, managing financial administration, supporting governance activities and maintaining accurate project records.

 

Key Responsibilities

• Prepare, edit, format and coordinate project documentation including briefing notes, correspondence, reports, presentations and submissions.
• Provide meeting support, including scheduling, agenda preparation, minute-taking and tracking action items.
• Manage diaries, coordinate team activities and support day-to-day project operations.
• Maintain project registers, databases, electronic records and document management systems.
• Administer project budgets, monitor expenditure, reconcile accounts and maintain financial records.
• Raise purchase orders, process invoices and support procurement activities.
• Liaise with contractors, suppliers and internal stakeholders regarding goods, services and project requirements.
• Assist with timesheet management, attendance records and other workforce administration processes.
• Respond to requests for information and support reporting requirements across the project team.

 

About You

To be successful, you will bring:

• Previous experience in a Project Administrator, Team Administrator, Executive Assistant, Project Support Officer or similar position.
• Experience supporting projects within infrastructure, construction, engineering, government or related sectors.
• Strong document preparation and coordination skills, with excellent attention to detail.
• Demonstrated experience managing competing priorities in a fast-paced environment.
• Financial administration experience, including purchase orders, invoicing and budget tracking.
• Excellent communication and stakeholder engagement skills.
• Strong proficiency across Microsoft Office Suite and document management systems.

 

Why Apply?

• Opportunity to work on a landmark infrastructure program.
• Collaborative and supportive team environment.
• Exposure to large-scale projects and senior stakeholders.

 

If you're a motivated administrator who thrives in a project environment and enjoys being the backbone of a successful team, we'd love to hear from you.

 

Apply now or contact us for a confidential discussion.

Contact: Katrina Gabriel | 0489 923 756 | katrinag@whizdom.com.au

 

Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.