AO4 Executive Support Officer

About the Opportunity
Kingston Human Capital are currently supporting a Brisbane-based public sector organisation with the appointment of an Executive Support Officer.
  
Your new role
As the Executive Support Officer, you will provide high level confidential executive secretarial and administrative support to meet the functions of the office. You will set priorities and monitor workflows to manage the daily functions of office, including human resource and financial administration, records management and secretariate duties, as required to ensure the responsibilities and statutory obligations of senior executive officers are achieved. 

• Provide a high-level confidential executive, administrative and business support to senior executives, this will include:
  • screening and monitoring phone calls
  • managing executive emails and appointment diary
  • organising meetings, workshops, conferences, travel and other events
  • preparing briefing documentation, and coordinating quality assurance of correspondence, reports, presentations, speeches, agendas, and minutes.
  • ensuring compliance and governance is maintained.
• Monitor, prioritise, register, action and disseminate incoming correspondence to effectively manage critical information and workflows to meet ministerial and departmental deadlines.
• Communicate and liaise with staff, clients and stakeholders on a wide range of issues affecting the senior executive’s area of responsibility in a professional and positive manner.
• Coordinate the administrative operations of the office to ensure that practices and activities are delivered in a timely and efficient manner.
• Provide secretariat support as required to meetings and committees by preparing agendas, recording and circulation of minutes and follow up on actions and outcomes.
• Provide procedural advice and direction to executive support staff across the Division and undertake reviews and implement changes to administrative systems (including filing, recording and reporting systems) to improve processes and outcomes.
• Ensure office equipment, resources and supplies are efficiently and effectively maintained.

About You

To be successful in this role, you will be able to demonstrate:

• Demonstrated experience in a similar role ideally within QLD Public Sector.
• Experience managing complex calendars, executive emails and meetings.
• Experience with executive correspondence.
• Strong stakeholder management.

What’s in it for You?
Contract up to 31 December 2026, possible extension
$60.05 Per Hour + Superannuation (PAYG Agency Contractor)
Full-time hours – Monday to Friday
Brisbane, location  
Weekly Pay Cycle
  
Next Steps

To apply, click APPLY NOW and upload your Resume in MS Word format.

If you have any questions prior to applying, please contact: alana@kingstonhumancapital.com.au

Kingston Human Capital specialises in recruitment and human capital management services to the Queensland Government and Public Sector.

If this role isn’t quite right for you, but you are seeking your next opportunity, reach out for a confidential discussion about your career.