International Business Operations Coordinator

Duration: 6 months to start

Our client, a biopharmaceutical company, is looking for an International Business Operations Coordinator to provide project management, operational, and administrative support to its international business function. You'll enable effective team execution through structured project planning, workstream tracking, meeting management, documentation, and action tracking — helping ensure alignment, accountability, and timely delivery across international initiatives.

Responsibilities

• Build and maintain a centralized project management system to track workstreams, timelines, and deliverables
• Maintain dashboards, databases, and reporting tools to support project visibility
• Monitor timelines and flag risks, delays, or dependencies to stakeholders
• Prepare status updates, summaries, and materials for leadership reviews
• Develop meeting agendas, attend meetings, and produce accurate notes and action items
• Track action items, owners, and due dates, and follow up to support timely completion
• Support contracting activities, including document tracking and coordination with Legal, Finance, and Procurement
• Coordinate material review processes and maintain organized records of feedback and approved versions
• Develop tools, templates, and documentation to improve operational efficiency

Qualifications

• Bachelor's degree or equivalent professional experience
• Experience in administrative, operations, program coordination, or project support roles
• Strong organizational skills with high attention to detail
• Demonstrated ability to manage trackers, timelines, and multiple workstreams simultaneously
• Excellent written and verbal communication skills, including meeting documentation
• Strong Microsoft Office skills, especially PowerPoint and advanced Excel

Preferred

• Experience with Tableau dashboards, databases, or data analytics to support project tracking

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