Secretariat Support Officer
Chandler Macleod ·www.chandlermacleod.com
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The Secretariat Support Officer provides high‑level administrative and secretariat support to Council, Councillor Workshops and Committees. The role is responsible for coordinating Council meetings, preparing business papers, taking accurate minutes, and supporting effective governance processes across the organisation.
This position works closely with Councillors, senior leaders, and internal stakeholders and requires a high degree of professionalism, discretion, and flexibility.
Key Responsibilities
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion
This position works closely with Councillors, senior leaders, and internal stakeholders and requires a high degree of professionalism, discretion, and flexibility.
Key Responsibilities
- Coordinate and support Meetings of Council, Councillor Workshops and Committee meetings
- Prepare, distribute and manage Council, Committee and Workshop papers and presentations
- Attend meetings and workshops, take minutes, and track actions and outcomes
- Provide high‑quality administrative, business and project support to the Secretariat function
- Support Council staff in the use of business paper and records management systems
- Manage incoming correspondence and act as a key point of contact for Secretariat enquiries
- Assist with training, conferences and continuous improvement initiatives
- Certificate IV in Business (Administration) or equivalent experience
- Minimum 4 years’ experience supporting Council, Board or senior executive meetings
- Strong experience in high‑level administration, minute taking and report preparation
- Proficient in MS Office and electronic document/records management systems
- Highly organised, detail‑focused and able to manage competing deadlines
- Professional, discreet and confident working with senior stakeholders
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion
Frequently asked questions
Who is hiring for the Secretariat Support Officer role?
Chandler Macleod is hiring for the Secretariat Support Officer position, a Shazamme client. Apply directly on the employer's career site.
Where is the Secretariat Support Officer job located?
The Secretariat Support Officer role with Chandler Macleod is based in Sydney, NSW, AU.
What does the Secretariat Support Officer role pay?
Chandler Macleod lists the Secretariat Support Officer role at AUD 50–55 per hour.
Is the Secretariat Support Officer role full-time or contract?
This is a full time position at Chandler Macleod.
What experience level is the Secretariat Support Officer role?
The Secretariat Support Officer position is aimed at mid-level candidates.
How do I apply for the Secretariat Support Officer role at Chandler Macleod?
Apply directly on Chandler Macleod's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.