Team Assistant

• Crowley Care | Ballina NSW
• Part-Time, 4 Days per Week (Tuesday to Friday Preferred)
• 8:30am - 5:00pm | On-site Position

Are you a highly organised and proactive administrator who enjoys helping others, building strong relationships and being part of a close-knit team?
 
This is an opportunity to join a respected, community-focused organisation where your contribution will be valued and where the impact of your work can be seen every day.
 
We are seeking a Team Assistant to provide high-quality support to the CEO, Deputy CEO and broader leadership team. This is a varied role suited to someone who thrives on variety, enjoys working with people and approaches their work with a genuine "how can I help?" mindset.
 
About Crowley Care
 
Crowley Care been serving the Ballina community since 1979 and has grown from a traditional retirement village into a vibrant aged care provider offering residential aged care, independent living, home care and community support services. Situated on a beautiful waterfront site in Ballina, Crowley is known for its unique culture of care, strong community connections and commitment to improving the quality of life for residents and clients.
 
As a Catholic organisation, Crowley is guided by values of compassion, respect, service and community. Relationships sit at the heart of everything Crowley does. The organisation is known for its supportive culture, approachable leadership team and genuine focus on helping people grow and succeed.
 
About the Role
 
Reporting to the Deputy CEO, this is a key support position that provides administrative, coordination and governance support across the organisation. The successful candidate will work closely with managers and teams across the organisation and become an important member of the broader leadership support team.
 
No two days are likely to be the same. You may be preparing board papers and agendas one day, coordinating meetings and following up actions the next, and then assisting with projects, research or organisational initiatives.
 
Success in this role will come from being organised, adaptable, collaborative and willing to step in wherever support is needed.
 
Key Responsibilities

• Provide administrative and coordination support to the CEO and Deputy CEO
• Prepare agendas, reports, presentations and meeting documentation
• and manage follow-up actions
• Coordinate meetings, provide minute taking and administrative support for advisory boards and committee meetings
• Contribute and support efficiency and effectiveness of systems, processes and services
• Assist managers with reporting and administrative requirements
• Support organisational projects and initiatives
• Assist with governance and compliance-related activities
• Contribute to the smooth day-to-day running of the leadership team

To Be Successful in This Role, You Will Bring:

• Strong administration, executive support or coordination experience
• Excellent organisational and time management skills
• High attention to detail
• Strong written and verbal communication skills
• Advanced Microsoft Office and Microsoft 365 skills
• Experience coordinating meetings and preparing professional documentation
• The ability to manage multiple priorities and changing demands
• A proactive and solutions-focused approach
• Strong interpersonal skills and the ability to build effective working relationships

Ideally, you will also have experience in:

• Board or committee support
• Minute taking
• Supporting senior leaders
• Project coordination
• Using technology and emerging AI tools to improve efficiency and productivity

Why Join Crowley Care?

• Join a respected organisation with more than 45 years of service to the Ballina community
• Work alongside a stable and highly experienced leadership team
• Supportive, collaborative and relationship-driven culture
• Meaningful work that positively impacts residents, families and staff
• Opportunity to contribute to projects and organisational initiatives
• Strong track record of internal development and career progression
• Beautiful waterfront Ballina location
• Free onsite parking
• Subsidised meals through the onsite café
• Staff recognition programs and awards
• Social events and team activities
• Strong onboarding and ongoing support
• Up to $15,900 salary packaging
• Additional meal and entertainment packaging benefits

 
Apply Now
 
If you are a collaborative and values-driven leader who is passionate about community impact, education and animal welfare, we'd love to hear from you. To be considered for this position, please apply now with your CV and a tailored cover letter. For further information, please contact Holly at holly.mccann@beaumontpeople.com.au.

Applications will be reviewed as they are received. 

At Beaumont People, we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way. We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, and people with disabilities.

We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require any reasonable adjustments throughout the recruitment process, please let us know how we can support you.