Office Manager/Bookkeeper

Office Manager

We are seeking an experienced Office Manager / Bookkeeper to handle the day-to-day administrative and bookkeeping needs of a small manufacturing company. The ideal candidate will have strong QuickBooks Desktop experience, a solid understanding of general business and bookkeeping practices, and the ability to work independently while keeping office operations organized and running smoothly.

Responsibilities

• Oversee daily office functions and handle the administrative needs necessary to keep operations running smoothly

• Process employee payroll accurately and on schedule using QuickBooks Desktop

• Manage accounts payable and accounts receivable, including entering and paying bills, recording payments, and maintaining accurate financial records

• Prepare customer invoices, packing slips, and other documentation needed for orders and shipments

• Set up and record new customer orders and maintain accurate order information throughout the process

• Process completed orders for shipment and ensure necessary paperwork is prepared and organized

• Maintain inventory information and assist with related recordkeeping

• Prepare and maintain records needed for tax reporting and other routine bookkeeping functions

• Answer incoming phone calls and communicate professionally with customers, vendors, and coworkers

• Assist management with preparing customer quotes by researching previous jobs, reviewing historical files, and locating relevant pricing, timing, and job information

• Maintain organized electronic and physical files so business and customer information can be easily accessed

• Provide general administrative support and handle additional office responsibilities needed for day-to-day operations

Qualifications and Skills

• Previous bookkeeping, office management, or similar administrative/accounting experience required

• Strong QuickBooks Desktop experience required

• Hands-on experience processing payroll and managing accounts payable and accounts receivable

• Experience with invoicing, billing, and maintaining accurate financial records

• Proficiency with Microsoft Office and general computer systems

• Strong organizational skills with the ability to manage multiple responsibilities independently

• Good overall understanding of basic business and office practices

• Strong attention to detail and accuracy when working with financial and order information

• Professional written and verbal communication skills

• Ability to research previous records and locate information needed to support management

• Manufacturing or similar industry experience is helpful but not required

Benefits/Compensation

• Full Time or Part Time

• First shift (8am – 4pm)  

• $19+/hr based on experience

• Temporary position with the potential for long-term employment

• Weekly pay while employed through Career Concepts

• Benefits available while employed through Career Concepts

Location

• Meadville, PA 16335

About Career Concepts Staffing Services, Inc.

Career Concepts is the leading locally owned staffing company in Western Pennsylvania and New York, dedicated to connecting top-tier talent with exceptional opportunities. With a commitment to excellence, innovation, and ongoing growth, we pride ourselves on delivering unparalleled services to our clients and candidates.