Business Support Specialist

The Opportunity
The role focuses on managing project accounts and financials within the platform while providing broader business, finance, and office administration support. It suits a highly organised all-rounder who enjoys working across multiple systems, maintaining accuracy in project financials, and supporting team operations.
This is a fixed-term contract opportunity for an experienced specialist to support the administration, optimisation, and ongoing development of a core project platform.

The Company
This is an established organisation with a growing team that values collaboration, continuous improvement, and delivering high-quality outcomes through structured processes and systems.

The Role

• Configure and maintain core project platform modules, workflows, templates, and permissions.
• Develop, document, and implement best practice standards and processes.
• Manage project accounts, including tracking costs, commitments, invoicing inputs, and maintaining accurate project financials.
• Deliver training and ongoing support to users across the business.
• Create reports and dashboards to support performance monitoring and decision-making.
• Liaise with platform support and third-party providers to resolve issues and implement enhancements.
• Identify opportunities for business process improvement through automation and system optimisation.
• Monitor timesheet submissions and support accurate cost allocation and project reporting.
• Maintain staff and business data accuracy across systems.
• Assist with invoice coding, accounts payable/receivable backup, and general finance administration.
• Support office management, facilities, events, and internal communications as needed.
• Liaise with project leads to ensure timely and accurate financial records.

Your Profile

• Hands-on experience to manage project accounts or financials.
• Highly organised with strong attention to detail and the ability to work proactively across multiple priorities.
• Sound judgement, particularly when handling confidential information.
• Confident communicator capable of building positive working relationships with team members, leads, and external parties.
• Experience in finance or project administration is advantageous.
• Exposure to related systems or processes (such as payroll support, HRIS, or project management tools) is beneficial but not essential.
• Candidates will need valid working rights for New Zealand. 

Ready for your next challenge?
Apply now via SEEK and take the next step in your career. To find out more, contact Alastair McLae at ali@profilegroup.co.nz 

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