Administration Officer
Halcyon Knights ·www.halcyonknights.com.au
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An exciting opportunity exists for a highly organised and proactive Administration Officer to provide high-level support within a fast-paced government environment.
Key Responsibilities
Key Responsibilities
- Provide efficient and confidential administrative support, including complex diary management, preparation of meeting papers, and coordination of invitations and official engagements.
- Prepare and manage documentation including motions, questions (on notice and without notice), and maintain accurate tracking records for approval and action.
- Maintain and update registers relating to interests, allowances, benefits, and gifts in accordance with legislative and policy requirements.
- Draft and review a range of professional communications, including correspondence, briefings, reports, and emails.
- Coordinate and manage incoming queries from stakeholders, ensuring timely referral to appropriate areas and preparation of summary reports for executive review.
- Prepare attendance and activity reports as required.
- Provide advice and guidance to internal and external stakeholders on appropriate protocols and processes.
- Build and maintain strong working relationships with external organisations and key stakeholders, including coordinating meetings and facilitating introductions.
- Provide broader administrative support across Governance and Strategy functions as required.
- Coordinate travel arrangements and bookings while ensuring alignment with budget requirements.
- Maintain accurate corporate records in accordance with governance frameworks, policies, and procedures.
- Support special projects and contribute to continuous improvement of administrative systems, processes, and practices.
- Proven experience in a senior administrative or executive support role, ideally within a government or regulated environment.
- Exceptional organisational skills with the ability to manage competing priorities and deadlines.
- Strong written and verbal communication skills with attention to detail.
- Demonstrated ability to handle sensitive information with discretion and professionalism.
- Experience working with governance frameworks, policies, and legislative requirements is highly desirable.
- Strong stakeholder engagement and relationship management skills.
- Proactive, adaptable, and solutions-focused approach.
- Must have a current police clearance
Frequently asked questions
Who is hiring for the Administration Officer role?
Halcyon Knights is hiring for the Administration Officer position, a Shazamme client. Apply directly on the employer's career site.
Where is the Administration Officer job located?
The Administration Officer role with Halcyon Knights is based in Adelaide, SA, AU.
Is the Administration Officer role full-time or contract?
This is a full time position at Halcyon Knights.
What experience level is the Administration Officer role?
The Administration Officer position is aimed at mid-level candidates.
How do I apply for the Administration Officer role at Halcyon Knights?
Apply directly on Halcyon Knights's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.