Executive Assistant

Executive Assistant

Join a dynamic team supporting high-level leadership in a fast-paced, innovative environment. As an Executive Assistant, you'll play a pivotal role in ensuring our executives’ days run smoothly and efficiently. You'll manage schedules, coordinate communications, and handle confidential information with discretion, enabling leaders to focus on strategic priorities and impactful decisions.

Key Responsibilities:

• Manage complex calendars and schedule appointments with precision
• Oversee expense reports and administrative tasks daily
• Serve as a primary point of contact between executives, staff, and external stakeholders
• Prepare and organize reports, presentations, and meeting materials
• Maintain and organize company records, ensuring data integrity
• Support office management tasks as needed
• Handle sensitive information with confidentiality and professionalism
• Potentially oversee and train junior administrative staff
• Represent the executive’s interests with discretion and tact

Required Skills:

• 5+ years of executive support experience
• Strong calendar and schedule management skills
• Proven ability to handle expense management and administrative tasks efficiently
• Excellent communication and interpersonal skills
• High level of organization and attention to detail
• Ability to exercise good judgment in handling confidential information
• Knowledge of company operations and procedures

Nice to Have Skills:

• Experience with SOX (Sarbanes-Oxley Act) compliance or Internal Audit (IA)
• Familiarity with project management tools and software
• Additional languages or technological proficiencies

Preferred Education and Experience:

• Bachelor’s degree or higher preferred
• Prior experience supporting multiple executives or leadership teams
• Demonstrated success in a corporate or similar environment

Other Requirements:

• This is a W2 position located in Mountain View, CA
• Immediate start preferred; duration of 3 months with potential extension
• Reliable, proactive, and adaptable to evolving priorities
• Ability to work onsite; remote work is not applicable