Confidential Job Profile: Executive Assistant

Location: Lucerne, Switzerland
50–100% (Part-time or Full-time)

Position Overview

We’re seeking a driven, detail-oriented Executive Assistant to support our client's day-to-day operations. This multifaceted role combines administrative support, production coordination, vendor sourcing, and financial tracking.

About Our Client

Our client is on a mission to transform how the world experiences classical music. Based in Lucerne – one of the world’s great music cities – they create immersive, educational, and emotionally resonant productions that help new audiences fall in love with symphonic repertoire.
Their flagship concept pairs live orchestral performance with captivating storytelling, narration, and original animation. The aim is to make great works of the classical canon accessible, engaging, and unforgettable for emotionally curious audiences who may have little prior exposure to this music.

Key Responsibilities

• Handle daily administrative tasks: correspondence, scheduling, and invoicing
• Source and evaluate suppliers for video/event production, and other creative services
• Collect and compare quotes; coordinate production budgets and timelines
• Process payments, monitor expenses, and maintain simple bookkeeping
• Track project progress and support logistics for events or content creation
• Support outreach tasks: researching partners, drafting basic outreach emails, and maintaining contact logs
• Contribute ideas to operational workflow improvements

Ideal Candidate Will Have

• 2-10 years of experience in operations, production, or administrative roles
• Excellent organizational and communication skills
• Willingness to take on both routine tasks and creative problem-solving
• Budget-conscious and detail-oriented mindset
• Comfortable managing both digital tools (spreadsheets, email, project management) and offline tasks
• Fluent in German ideally and English