Recruiting Coordinator

Recruiting Coordinator
Location: Chicago, IL (Onsite)

The Opportunity

We are seeking a highly organized and detail-oriented Recruiting Coordinator to support our growing Talent Acquisition team. This individual will play a critical role in delivering an exceptional candidate experience by coordinating interviews, managing recruiting operations, and ensuring a seamless hiring process from initial outreach through onboarding.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with people, and is passionate about creating an outstanding candidate and hiring manager experience.

Key Responsibilities

• Coordinate interviews across multiple departments, managing complex calendars and scheduling logistics.
• Serve as the primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience.
• Partner with recruiters and hiring managers to ensure interviews are scheduled efficiently and feedback is collected promptly.
• Manage candidate records and job requisitions within the Applicant Tracking System (ATS), ensuring accuracy and compliance.
• Prepare interview materials, coordinate onsite interview logistics, and facilitate candidate visits.
• Assist with preparing offer letters, background checks, and pre-employment documentation.
• Support new hire onboarding activities and ensure a smooth transition from candidate to employee.
• Maintain recruiting reports, dashboards, and hiring metrics.
• Coordinate recruiting events, career fairs, and university recruiting initiatives as needed.
• Continuously identify opportunities to improve recruiting processes and enhance the candidate experience.

Qualifications

• Bachelor's degree preferred.
• 1–3 years of experience in recruiting coordination, human resources, talent acquisition, or administrative support.
• Experience working in a high-volume or fast-paced environment.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Highly detail-oriented with excellent follow-through.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with Applicant Tracking Systems such as Greenhouse, Lever, Workday, iCIMS, or similar platforms is preferred.

What Makes You Successful

• You are proactive and anticipate the needs of recruiters, hiring managers, and candidates.
• You enjoy creating organized processes and keeping multiple moving pieces on track.
• You are customer-service focused and understand that every candidate interaction reflects the company's brand.
• You remain calm under pressure and can adapt quickly as priorities shift.
• You take pride in accuracy, responsiveness, and delivering a first-class experience.

  Recruiting Coordinator
  Location: Chicago, IL (Onsite)

  The Opportunity

  We are seeking a highly organized and detail-oriented Recruiting Coordinator to support our growing Talent Acquisition team. This individual will play a critical role in delivering an exceptional candidate experience by coordinating interviews, managing recruiting operations, and ensuring a seamless hiring process from initial outreach through onboarding.

  This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working with people, and is passionate about creating an outstanding candidate and hiring manager experience.

  Key Responsibilities

• Coordinate interviews across multiple departments, managing complex calendars and scheduling logistics.
• Serve as the primary point of contact for candidates throughout the interview process, providing timely communication and a high-touch experience.
• Partner with recruiters and hiring managers to ensure interviews are scheduled efficiently and feedback is collected promptly.
• Manage candidate records and job requisitions within the Applicant Tracking System (ATS), ensuring accuracy and compliance.
• Prepare interview materials, coordinate onsite interview logistics, and facilitate candidate visits.
• Assist with preparing offer letters, background checks, and pre-employment documentation.
• Support new hire onboarding activities and ensure a smooth transition from candidate to employee.
• Maintain recruiting reports, dashboards, and hiring metrics.
• Coordinate recruiting events, career fairs, and university recruiting initiatives as needed.
• Continuously identify opportunities to improve recruiting processes and enhance the candidate experience.

• Qualifications

• Bachelor's degree preferred.
• 1–3 years of experience in recruiting coordination, human resources, talent acquisition, or administrative support.
• Experience working in a high-volume or fast-paced environment.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Highly detail-oriented with excellent follow-through.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with Applicant Tracking Systems such as Greenhouse, Lever, Workday, iCIMS, or similar platforms is preferred.

• What Makes You Successful

• You are proactive and anticipate the needs of recruiters, hiring managers, and candidates.
• You enjoy creating organized processes and keeping multiple moving pieces on track.
• You are customer-service focused and understand that every candidate interaction reflects the company's brand.
• You remain calm under pressure and can adapt quickly as priorities shift.
• You take pride in accuracy, responsiveness, and delivering a first-class experience.