Administration Assistant

We are seeking a highly organised and detail-oriented Administration Assistant to provide comprehensive support to our Contracts Department. This role is responsible for ensuring the efficient administration, processing, and tracking of contract-related activities throughout the contract lifecycle.

Key responsibilities include coordinating contract review requests, monitoring and managing multiple shared inboxes, maintaining accurate contract records and documentation across internal and external systems, and ensuring all contractual information is recorded in a timely and compliant manner.


Key Responsibilities

• Provide day-to-day administrative support to the Contracts Department.
• Coordinate and track contract review requests and contract executions to ensure timely completion.
• Monitor multiple inboxes and manage incoming requests efficiently.
• Upload and maintain documentation within project and legal management systems.
• Track contract progress and proactively follow up on outstanding approvals and signatures.
• Liaise with internal stakeholders to support efficient contract workflows.
• Maintain accurate, organised, and up-to-date records.
• Assist with general administrative duties as required.

The successful candidate will track contract statuses and execution deadlines, proactively follow up with internal stakeholders to obtain outstanding approvals, signatures, and confirmations, and assist with the preparation, distribution, filing, and archiving of contractual documents. Strong organisational skills, attention to detail, and the ability to manage competing priorities are essential for success in this role.


To be successful in this role, you will have:

• A high level of discretion and the ability to maintain confidentiality.
• Strong multitasking and prioritisation skills with a proactive approach.
• The ability to work independently while contributing positively to a team environment.
• Exceptional attention to detail and organisational skills.
• Intermediate proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.

Apply now or email me at talia.moussa@chandlermacleod.com with your CV or any questions!