Administrative Assistant II

Location: Carlsbad, CA (100% onsite) Schedule: Monday–Friday (hours flexible) Duration: 2-year contract (potential to convert FTE) Pay Range: $20.50–25.50/hr




Our client, a regional utility company, is seeking an Administrative Assistant II to support the timekeeping function for its North Coast Electric district. This role is central to ensuring accurate, on-time pay period closings while also providing broader administrative support to the department, including schedules, logs, and other day-to-day office functions.

Job Responsibilities:

In this role, you will manage and support timekeeping and administrative operations within the North Coast Electric district. Key responsibilities include:

• Processing and maintaining timekeeping records for the district, ensuring pay period deadlines are consistently met with minimal to no errors
• Maintaining schedules, logs, and other administrative tracking documents
• Adapting to evolving processes and priorities as the company and department needs change
• Supporting the department during high-pace periods, particularly around pay period closings

Essential Job Duties and Job Functions:

• Provide administrative support to the department, including word processing, filing, faxing, and answering phones
• Receive and direct visitors
• Coordinate scheduling, meetings, and conferences
• Maintain financial and timekeeping record keeping
• Obtain supplies and sort/distribute mail
• Support special projects as assigned

Knowledge and Skills:

• Strong communication and organizational skills
• Ability to meet deadlines and close pay periods accurately, even under high-pace conditions
• Ability to adapt to changing processes and priorities
• Familiarity with MS Office required

Education and Experience:

• High school diploma required
• Level II: 2–5 years of relevant administrative experience

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