Accounts Payable Assistant | 6 Months Fixed Term
Smaart Recruitment ·www.smaart.com.au
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SMAART Recruitment has partnered with a Melbourne-based hospitality group to recruit an Accounts Payable Assistant for their South Wharf head office. This is a 6-month fixed-term opportunity offering full-time hours within a fast-paced and dynamic hospitality environment. You'll play a key role in supporting the finance team and day-to-day venue operations across some of Melbourne's leading event spaces and restaurants.
About the role
Reporting to the Accounting & Payroll Manager, you will play an important role in the smooth running of the finance function and broader office support team. The position involves high-volume invoice processing, supplier reconciliations, payment runs, and general administrative support across venue operations.
You will work closely with internal teams including venue managers, front and back of house staff, HR, marketing and management, as well as external suppliers and service providers. The role requires excellent time management, attention to detail, strong communication skills and the ability to stay organised in a fast-paced service environment.
Key responsibilities
About the role
Reporting to the Accounting & Payroll Manager, you will play an important role in the smooth running of the finance function and broader office support team. The position involves high-volume invoice processing, supplier reconciliations, payment runs, and general administrative support across venue operations.
You will work closely with internal teams including venue managers, front and back of house staff, HR, marketing and management, as well as external suppliers and service providers. The role requires excellent time management, attention to detail, strong communication skills and the ability to stay organised in a fast-paced service environment.
Key responsibilities
- Process weekly supplier invoices in MYOB AccountRight, with the system transitioning to MYOB Acumatica.
- Collect, collate and distribute invoices for approval, then follow up to ensure timely sign-off.
- Process weekly supplier payments and issue remittances.
- Reconcile supplier statements and investigate missing invoices or credits.
- Ensure correct cost centre allocation and GST coding when processing invoices.
- Complete credit applications and maintain records for venue maintenance and scheduling.
- Assist with additional ad hoc office support tasks as required.
- 6 months fixed term contract, 38 hours per week
- Flexible hours between 7.30am-6pm
- Attractive annual salary of $80,000-90,000 + super
- South Wharf location with great access to public transport - This role is fully office based.
- Opportunity to join a growing hospitality business with strong venue exposure.
- Work in a team-focused environment
- Supporting a large system change within the business
- 3 to 5 years’ experience in accounts payable or a similar finance support role.
- Experience processing high volumes of invoices and managing supplier accounts.
- Strong attention to detail and confidence working with cost centres and GST coding.
- Experience with MYOB AccountRight is essential, with MYOB Acumatica exposure an advantage.
- Proficient with Microsoft Office, particularly Excel, Word and SharePoint.
- Professional, approachable and comfortable liaising with suppliers and internal stakeholders.
Frequently asked questions
Who is hiring for the Accounts Payable Assistant | 6 Months Fixed Term role?
Smaart Recruitment is hiring for the Accounts Payable Assistant | 6 Months Fixed Term position, a Shazamme client. Apply directly on the employer's career site.
Where is the Accounts Payable Assistant | 6 Months Fixed Term job located?
The Accounts Payable Assistant | 6 Months Fixed Term role with Smaart Recruitment is based in Melbourne, VIC, AU.
What does the Accounts Payable Assistant | 6 Months Fixed Term role pay?
Smaart Recruitment lists the Accounts Payable Assistant | 6 Months Fixed Term role at AUD 80,000–90,000 per year.
Is the Accounts Payable Assistant | 6 Months Fixed Term role full-time or contract?
This is a full time position at Smaart Recruitment.
What experience level is the Accounts Payable Assistant | 6 Months Fixed Term role?
The Accounts Payable Assistant | 6 Months Fixed Term position is aimed at mid-level candidates.
How do I apply for the Accounts Payable Assistant | 6 Months Fixed Term role at Smaart Recruitment?
Apply directly on Smaart Recruitment's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.