Office Manager

ROLE DETAILS

• $90,000 + super
• Sydney CBD
• 12 Month FTC 
• Hours approximately 8:30am-4:30pm or 9:00am-5:00pm
• Some WFH flexibility available
• Immediate availability or a short notice period highly regarded

ABOUT THE COMPANY
Join a leading Australian organisation with an extensive national footprint and the warmth of a business. With a strong focus on its people, this established organisation offers a collaborative, inclusive culture where initiative is valued and success is celebrated. Employees enjoy genuine opportunities to grow, strong leadership support and a workplace built around recognition, connection and teamwork.

ABOUT THE ROLE
Take ownership of creating a seamless, welcoming and well-organised workplace. Reporting to an Executive Business Partner, you'll coordinate office operations, suppliers, events, onboarding and employee initiatives while guiding an established Office Coordinator. You'll also support business travel, expenses and general administration, making this an ideal role for a proactive Office Manager who loves variety, people and getting things done.

DUTIES

• Manage the smooth day-to-day running of the Sydney office
• Coordinate facilities, suppliers, workplace services and office supplies
• Guide and delegate tasks to an established Office Coordinator
• Organise internal events, catering, celebrations and engagement initiatives
• Support smaller offices nationally with catering, events and workplace requirements
• Coordinate onboarding activities and create a welcoming experience for new starters
• Deliver employee recognition initiatives, service milestones and celebrations
• Support internal communications across the business
• Create polished communications and simple event collateral
• Coordinate boardrooms, hybrid meetings and internal events
• Arrange business and Senior Leadership Team travel through FCM Travel
• Process expenses through Concur and coordinate invoices and general administration
• Maintain organised documentation and digital records
• Provide professional, discreet support around senior stakeholders and the CEO's office
• Help maintain a safe, professional and well-functioning workplace

SKILLS & EXPERIENCE

• Previous experience as an Office Manager, Workplace Coordinator or in a similar office operations role
• Strong organisational skills with the ability to independently manage competing priorities
• A proactive mindset - you notice what needs doing and take ownership without waiting to be asked
• Experience coordinating office facilities, suppliers, events and workplace services
• Confidence guiding and delegating work to another team member
• Excellent communication skills and a naturally friendly, approachable style
• Professional presentation and discretion when working with senior stakeholders
• Strong Microsoft 365 skills, ideally including SharePoint
• Experience using Concur, FCM Travel or similar systems advantageous
• Canva or similar design skills would be a welcome bonus
• Strong attention to detail and practical, delivery-focused approach

BENEFITS

• Competitive salary of $90,000 + super
• Take genuine ownership of a highly visible office management role
• Enjoy some WFH flexibility alongside a collaborative office environment
• Work across events, employee engagement, onboarding and workplace experience
• Join an established national organisation offering genuine career opportunities
• Enjoy ongoing professional development and supportive leadership
• Be part of a culture that actively recognises and celebrates its people
• Work autonomously in a role where initiative and personality are genuinely valued

OUR RECRUITMENT PROCESS
At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.
Every application we receive is reviewed by a real person, never by AI. If your experience aligns with the requirements of the role, a consultant will be in touch within 2-3 business days for an initial phone screen. Shortlisted candidates will then proceed to a virtual interview with the consultant managing the role.
Due to the volume of applications and the specific nature of our briefs, we are unable to take phone enquiries about roles before an application is submitted. We ask that all interested candidates please apply online and wait to hear from us. Rest assured, we respond to every applicant, regardless of the outcome, so you will not be left wondering.
Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We look forward to providing you with a positive and respectful experience.