Team Secretary (≤35k, Prestigious International Bank)

Key Responsibilities

• Provide administrative and secretarial support to a team
• Manage complex calendars, coordinate meetings, and schedule conference calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodation, ground transportation, and visa applications.
• Prepare and process expense claims and reimbursement requests in a timely manner.
• Coordinate meeting logistics, including room bookings, catering arrangements, and preparation of presentation materials.
• Liaise with internal departments and external stakeholders to facilitate smooth business activities.
• Support team events, client meetings, offsites, and other ad hoc projects as required

Requirements

• Bachelor's degree or equivalent qualification preferred.
• Minimum 3 years of relevant experience as a Team Assistant, Team Secretary, Executive Assistant within an international bank, asset management company, or financial services environment.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills and ability to interact with stakeholders at all levels.
• Fluency in English is required; Cantonese and/or Mandarin would be advantageous.