Administration Officer, Pmo & Major Projects

Office & Administration - PMO & Major Projects
Cheltenham, VIC
$41 per hour + super
Short-term contract until 30 October

We are seeking an experienced Office & Administration Coordinator to support a busy PMO and Major Projects team. This is a short-term opportunity offering variety, structure, and the chance to contribute to key capital works and project delivery outcomes.
Providing high-level administrative support across the department, ensuring smooth day-to-day operations while assisting with reporting, procurement, and stakeholder coordination.

Key responsibilities

• Provide administrative support across the PMO and Major Projects team
• Raise and process purchase orders and invoices
• Assist with procurement and contractor coordination
• Take meeting minutes and track actions
• Support capital works and performance reporting
• Coordinate departmental reporting on budgets, KPIs, and plans
• Manage incoming correspondence and customer requests
• Maintain and update internal systems and databases
• Assist in coordinating meetings and preparing documentation

About you

• Proven experience in administration, ideally within projects, infrastructure, or similar environments
• Strong skills in Microsoft Office, particularly Excel
• Experience with procurement processes and invoice management
• High attention to detail with strong organisational skills
• Confident communicator with the ability to manage stakeholders
• Ability to prioritise tasks and meet deadlines in a fast-paced environment

If you’re an organised administrator who enjoys supporting project teams and driving efficient processes, we’d love to hear from you.

Please note: only shortlisted candidates will be contacted.



At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.