Administrative Assistant – Systems & Operations

Job Position: Administrative Assistant – Systems & Operations

Location: PLANO, TX 75074

Pay Rate: $25.00/hr

Shift:

Description: Administrative Assistant

Job Description

The Administrative Assistant will provide administrative support to the Plant Manager and Assistant Plant Manager while overseeing the company’s Concur and Salesforce systems. This role involves assisting employees and vendors with system-related questions, managing expense reports, maintaining office supplies, and coordinating daily administrative tasks.

Responsibilities
Provide administrative support to the Plant Manager and Assistant Plant Manager.
Manage Concur and Salesforce accounts, assist users, and communicate with vendors.
Prepare and submit expense reports, including Ghost Card expenses.
Research transaction discrepancies and ensure accuracy.
Create and maintain standard operating procedures, user guides, and reports.
Train team members on Concur and Salesforce.
Coordinate travel arrangements, meetings, and calendars.
Manage office supplies for the Los Angeles office.
Delegate assignments to offshore team members.
Maintain confidentiality and assist with special projects as needed.

Qualifications
Bachelor’s degree preferred.
3–5 years of administrative experience.
Experience with Concur and Salesforce is highly desirable.
Proficiency in Microsoft Office Suite.
Strong communication, customer service, and organizational skills.
Excellent attention to detail and problem-solving abilities.
Ability to multitask, prioritize responsibilities, and work independently in a fast-paced environment.


Work Environment: Primarily office-based, involving computer work, administrative tasks, and extended periods of sitting.