Executive Assistant (3-Month Contract)

We are seeking a highly organised and proactive Executive Assistant to support senior leadership on a 3-month contract. This is an excellent opportunity to join a high-performing, professional environment where collaboration, integrity, and excellence are at the core of everything we do.

The Opportunity
Reporting to the Head of People & Culture, you will provide high-level executive support to three Directors, ensuring their day-to-day operations run seamlessly. This role requires a confident communicator who thrives in a fast-paced environment and can manage multiple priorities with discretion and professionalism.

Key Responsibilities Executive Support

• Provide comprehensive administrative support to multiple Directors
• Manage complex calendars, travel arrangements, and meeting coordination
• Act as the key point of contact for internal and external stakeholders
• Prepare, format, and edit reports, presentations, and correspondence
• Handle sensitive and confidential information with discretion

Meeting & Event Coordination

• Coordinate board meetings, leadership meetings, and stakeholder sessions
• Prepare agendas, take minutes, and track action items
• Organise logistics for both in-person and virtual meetings across locations

Communication & Liaison

• Liaise with internal teams, clients, and external partners
• Ensure timely responses and follow-ups on behalf of the Directors
• Support workflow efficiency across departments

About You

• Proven experience as an Executive Assistant supporting senior leaders
• Strong organisational and time management skills with the ability to prioritise
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and collaboration tools (Teams, SharePoint)
• Experience in financial services or funds management (highly regarded)
• Project coordination or project management experience (desirable)

Qualifications

• Certificate or Diploma in Business Administration (preferred)
• Minimum 2+ years’ experience in a similar executive support role