Administration Assistant

Our client, a small and highly regarded professional services firm in the heart of Sydney's CBD, is on the hunt for an Administration Assistant who takes real pride in getting things right the first time, every time. This isn't a role for someone happy to coast: it's for someone who thrives on ticking every box and turning chaos into order.

This is a high-level Administration Assistant role that will put your documentation skills, your eagle eye for detail and your polished, professional presence to work every single day, across a 12 month maternity leave contract. It's client-facing, fast-paced, and genuinely rewarding for the right person.

This is a 12 month maternity leave contract, working part time, 3 days per week, fully office based in Sydney's CBD. You'll be joining a small, high-performing firm where your work is genuinely seen and valued, not lost in a big corporate machine, reporting to the Managing Partner and Executive Assistant. It's an ideal move for someone looking to build broader business experience in a professional services environment, or simply seeking meaningful part-time work in a fabulous CBD office.

• Supporting administrative matters across the business
• Entering and maintaining assignment, client details across internal systems and databases
• Assisting with quality assurance processes, including assignment audits
• Drafting and formatting a wide range of complex client documentation and reports to publication standard
• Producing and formatting complex Microsoft Word documents so polished they could go straight to a boardroom table
• Acting as a friendly, professional first point of contact
• Keeping the office, boardroom and meeting rooms client-ready at all times
• Welcoming clients into the office with warmth and professionalism
• Jumping in on ad hoc tasks as directed, because that's exactly the attitude this role calls for

• A degree isn't mandatory, but one in business, HR or communications would be well regarded
• Strong listening, interpretation and questioning skills: you pick up on what's not being said as much as what is
• Advanced Microsoft Word skills, with confidence across complex documents, formatting, styles, templates, tables and version control
• High proficiency across Microsoft 365, including Excel and Outlook
• A proofreader's eye for formatting, grammatical, numerical and consistency errors
• Strong business writing and document presentation skills
• Exceptional attention to detail and a naturally meticulous, quality-focused approach
• The confidence and polish to interact professionally with senior executives and board members
• A genuine get in and get it done attitude: you take ownership and follow through

• 12 month maternity leave contract, part time, 3 days per week
• Attractive salary on offer, commensurate with experience
• A fabulous, central Sydney CBD office, easy to get to
• A small, close-knit, high-performing team where you'll genuinely make a difference
• Direct exposure to senior leadership and the world of executive search

If you're the kind of person who spots a typo from across the room and can charm a client without breaking stride, we want to hear from you.