Administrative Assistant

Location: San Diego, CA

Schedule: 4 days onsite

Duration: 2-year contract

Pay Rate: $20-25/hour

Position Overview

We are seeking an Administrative Assistant II with 2–5 years of experience to provide administrative support to a department and three senior team members. This individual will be responsible for coordinating day-to-day administrative activities, managing schedules and meetings, supporting events, and ensuring the team operates efficiently.

The ideal candidate is highly organized, an excellent communicator, proactive in solving problems, and adaptable in a fast-paced environment.

Key Responsibilities

• Manage calendars and coordinate meetings across multiple stakeholders
• Schedule and organize meetings, conferences, and team events
• Prepare and submit expense reports
• Take meeting notes and distribute follow-up items as needed
• Assist with planning team events, including all-hands meetings and team-building activities
• Order and maintain office supplies
• Receive, sort, and distribute mail and other materials
• Answer phones and direct calls as appropriate
• Receive and direct visitors
• Perform word processing, filing, and general administrative tasks
• Maintain accurate financial and administrative records
• Support special projects and other administrative needs as assigned

Required Qualifications

• 2–5 years of administrative or related office experience
• High school diploma required; bachelor's degree preferred
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• Proactive problem-solving ability
• Adaptability and willingness to support changing priorities
• Proficiency with Microsoft Office Suite
• Ability to manage multiple calendars, schedules, and priorities simultaneously
• Strong attention to detail and follow-through

Top 4 Qualities

1. Highly organized
2. Strong communication skills
3. Proactive problem solver
4. Adaptable

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