Completions Coordinator

About the Role

We are seeking an experienced Completions Coordinator – HME to coordinate completions activities, documentation and certification across Heavy Mobile Equipment (HME) work packages.
Working closely with construction, commissioning, engineering, QA/QC, operations and vendor teams, you will ensure completions requirements are accurately tracked, documented and progressed through to commissioning, acceptance and handover.

The role will play an important part in maintaining commissioning readiness, managing outstanding actions and ensuring all required certification and documentation is completed to support the structured handover and close-out of HME work packages.

Key Responsibilities

• Coordinate HME completions activities across relevant work packages, supporting commissioning and handover readiness.
• Issue, maintain and track completions certificates, including NOEs, CVCs, DACs, RFCCs, RFSUs and IRCs.
• Maintain completions trackers, matrices, registers and status records.
• Coordinate completions documentation, ensuring records are accurate, current and appropriately managed.
• Track Inspection and Test Records (ITRs), punch-list items, defects and outstanding documentation through to close-out.
• Prepare completions reports, progress updates and status information for relevant stakeholders.
• Liaise with construction, commissioning, engineering, QA/QC, operations and vendors to resolve outstanding completions requirements.
• Monitor compliance with completions, certification and documentation requirements.
• Identify and escalate risks, delays and outstanding actions that may impact commissioning or handover readiness.
• Support system handover, acceptance and close-out, ensuring completions information is accurately captured in the relevant systems.

About You

• Previous experience in a completions, commissioning, project coordination or similar role within mining, resources, heavy industry or major projects.
• Demonstrated experience coordinating completions documentation, certification and handover activities.
• Working knowledge of completions processes, including ITRs, punch lists, defects, certification and close-out requirements.
• Experience with HME, mobile equipment or associated project work packages will be highly regarded.
• Strong understanding of document control, traceability and records management.
• Experience maintaining trackers, registers, matrices and progress reporting tools.
• Ability to coordinate effectively across multidisciplinary project teams.
• Excellent organisational and prioritisation skills, with the ability to manage competing actions and deadlines.
• High attention to detail and a strong focus on accuracy, completeness and commissioning readiness.
• Strong communication and stakeholder engagement skills, with a proactive and collaborative approach.