Food Safety Coordinator / Document Control

Key Responsibilities

• Inspect incoming shipments to verify they meet quality and food safety standards.
• Perform routine inventory and warehouse quality inspections to ensure product integrity is maintained.
• Investigate, document, and help resolve quality or food safety issues, escalating trends to leadership as needed.
• Support and help lead the internal audit program, including auditing processes to confirm procedures are being followed.
• Serve as a point of contact (with management) for customer, regulatory, and external audits.
• Manage document control: coordinate updates, revisions, and communication of procedural changes.
• Train and coach warehouse team members on food safety, allergen awareness, and quality procedures.
• Maintain accurate records of inspections, audits, calibrations, corrective actions, and training.
• Complete weekly/monthly temperature probe inspections and perform required calibrations.
• Recommend and support process improvements to increase efficiency, consistency, and compliance.
• Stay current on food safety best practices, audit expectations, and compliance requirements.
• Perform other related duties as assigned.

Required Qualifications

• High school diploma or GED required (college coursework or degree preferred).
• Prior experience in food safety training, warehouse quality, or compliance.
• Working knowledge of food safety principles and documentation practices (ex: SOPs, inspections, corrective actions).
• Strong computer skills, including Microsoft Office (Excel required).
• Strong communication skills with the ability to train, document, and follow up professionally.
• Ability to work independently, prioritize multiple tasks, and stay organized in a fast-paced operation.

Preferred Qualifications

• Familiarity with FDA/USDA-related requirements, audit readiness, and warehouse food safety programs.
• HACCP and/or PCQI certification (or willingness to obtain).
• Experience working with a Warehouse Management System (WMS).

Work Environment & Physical Requirements

• Work is performed in a cold storage warehouse and office environment (freezer, cooler, and ambient areas).
• Exposure to noise, dust, cold temperatures, and typical warehouse safety hazards.
• Frequent interruptions and shifting priorities are common.
• Occasional lifting may be required.

Decision-Making & Impact

This role requires sound judgment and attention to detail to ensure issues are identified, documented, communicated, and corrected. Errors may have a meaningful impact on compliance, audit outcomes, and customer satisfaction—so accuracy and follow-through are critical.