209. Integrity Staffing - Executive Assistant
Integrity ·www.integritystaffing.net.au
Apply directExecutive Assistant
Provide executive assistance and business support to the Chief Operating Officer, and assist with business management functions within the team.
· Calendar and inbox management for COO i.e. rearranging schedule, prioritising meetings, manage conflicting appointments
· Engage and liaise with internal & external stakeholders and arrange meetings (including prepare agendas, minutes/actions and print papers, draft notes/Power Points including, COO Annual Report Profile)
· Manage COO schedule (appointments/travel) and coordinate documentation including annual calendar, flights, accommodation, hire car, JMP, prepare travel papers file, enter actual costs, assist with the collection of photos/information to inform newsletter articles
· Coordinate information in/out of COO office i.e. approvals
· Seek and collate information regarding end of year office closure/skeleton staff arrangements, service awards, retirements & recognitions, COO certificates, weekly contentious issues
· Attend meetings, generate content/presentations and record minutes/actions, including follow up status comments
· Records management including COO entries in EQ, isafe, CONNECT, TRIM, FlexiPurchase
· Customer Service to visitors and answering addressing phone calls
· Administration support for Business Management team including facilities management (property/IT) monthly reporting (i.e. Dashboards Corp Ex report edits, KPI results for corporate scorecard) invoice payments, fixed assets, archiving, travel arrangements, stationery/supplies ordering
Administrative assistance to Business Partners, Communication Specialists, General Managers, and Regional Directors.
ESSENTIAL
● Time Management – organisation skills with the ability to meet deadlines
● Record Keeping and Meeting Management experience
● Communication and stakeholder engagement
Experienced user of MSOffice suite of products
Frequently asked questions
Who is hiring for the 209. Integrity Staffing - Executive Assistant role?
Integrity is hiring for the 209. Integrity Staffing - Executive Assistant position, a Shazamme client. Apply directly on the employer's career site.
Where is the 209. Integrity Staffing - Executive Assistant job located?
The 209. Integrity Staffing - Executive Assistant role with Integrity is based in East Perth, US.
Is the 209. Integrity Staffing - Executive Assistant role full-time or contract?
This is a full time position at Integrity.
What experience level is the 209. Integrity Staffing - Executive Assistant role?
The 209. Integrity Staffing - Executive Assistant position is aimed at mid-level candidates.
How do I apply for the 209. Integrity Staffing - Executive Assistant role at Integrity?
Apply directly on Integrity's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.