Administrative Coordinator

THE TEAM YOU WILL BE JOINING

• Join a highly visible Innovation Center located at Optimist Hall in Charlotte.

• Serve as the first point of contact for executives, employees, tenants, visitors, and vendors.

• Support multiple leaders while helping create a polished, welcoming, and highly organized workplace.

LOCATION

• Optimist Hall – Charlotte, NC

• 100% onsite, Monday–Friday

WHAT THEY OFFER YOU

• Highly visible role with regular interaction with executive-level leaders and employees across the organization.

• Opportunity to own front-office coordination while supporting managers and workplace operations.

• Fast-paced, professional environment where communication, organization, and customer service are highly valued.

WHAT YOU WILL DO

• Professionally greet and assist executives, employees, visitors, tenants, and vendors.

• Provide administrative support to multiple managers, including scheduling, correspondence, and document preparation.

• Coordinate conference rooms, meetings, catering, and corporate events.

• Support employee and contractor onboarding, including access, equipment, and training coordination.

• Process invoices, purchase requisitions, purchase orders, and office expenses.

• Manage office supplies, vendor services, facility requests, and general workspace organization.

• Help ensure conference rooms, breakrooms, and other shared spaces remain organized and professional.

BACKGROUND PROFILE

• Experience in executive administrative support, office coordination, workplace services, front desk operations, or corporate hospitality.

• Strong professional presence with experience interacting with senior leaders and executives.

• Excellent communication and interpersonal skills with a polished, service-oriented approach.

• Strong organizational skills and ability to manage multiple priorities.

• Proficiency with Microsoft Outlook, Excel, PowerPoint, and Word.

• Proactive, dependable, detail-oriented, and comfortable taking ownership of workplace needs.