Associate, Human Resources and Administration

Introduction:

We are looking for an Associate in Human Resources and Administration to join our client's team in Japan. This is a great opportunity for someone with HR experience who wants to work in a fast-paced environment and help support both local and global HR functions. In this role, you will be a key contact for employees and managers in Japan, ensuring that HR and administrative tasks run smoothly.

About the Role:

The Associate in Human Resources and Administration will provide support on various HR and office tasks, mainly for the Japan office. You will work closely with the global HR team, handling tasks like payroll, benefits, HR data management, and policy implementation. You will also help with office administration tasks, such as managing vendors and supporting special projects.

Responsibilities:

Human Resources:

• Provide daily HR support and advice to employees in Japan, and also in Hong Kong, China, and Singapore.
• Work with local payroll service providers to manage payroll processes, update compensation changes, check payroll reports, and handle payroll schedules.
• Administer employee benefits like medical, life, and travel insurance.
• Assist with managing employee data, including onboarding and offboarding, and keeping HR systems up to date.
• Help with work visa applications and renewals for foreign employees.
• Perform various administrative tasks to support the HR department.

Office Administration:

• Assist with bringing on new vendors and managing vendor contracts.
• Manage office supplies, vendors, and other administrative tasks.
• Help with additional administrative requests and special projects.

Requirements:

• Business-level English skills, especially in reading and writing, to communicate with the global team.
• Basic knowledge of HR processes, local employment laws in Japan, and payroll procedures.
• Experience working with third-party payroll service providers.
• Strong ethical standards and the ability to handle confidential information.
• Good communication and interpersonal skills, with attention to detail and a sense of responsibility.
• Ability to work independently and handle multiple tasks.
• Proficiency in Microsoft Office, particularly Excel.
• 2-3 years of experience in HR, including at least 2 years of experience with payroll.

Why Apply:

This role is a great chance for someone in HR to grow their skills and work with a global team. You will gain experience working across different countries and get involved in a variety of HR and administrative tasks. If you are a motivated, detail-oriented person who enjoys working in HR and administration, this could be a perfect fit for you.