Executive Assistant to CEO & CFO

About the Company

Davidson is partnering with a well established Australian organisation with a significant national footprint and diverse business operations.

Operating within a fast paced and commercially focused environment, the organisation continues to grow and evolve, creating the need for a highly capable Executive Assistant to support two key members of the Executive Leadership Team.

This is a newly created position and an opportunity to establish a strong executive support function from the ground up.

About the Role

We are seeking an experienced Executive Assistant to provide high level support to the CEO and CFO.

This role is suited to someone who is confident taking ownership of the day to day operations surrounding senior executives. You will be expected to manage priorities, create structure, anticipate requirements and ensure both executives are able to remain focused on strategic and commercial priorities.

You will operate as a trusted extension of the CEO and CFO, managing complex schedules, communications, stakeholders, travel and broader executive requirements with confidence and discretion.

Key responsibilities will include:

• Proactively managing complex diaries, meetings and competing priorities
  
• Taking ownership of the day to day organisation and coordination of the CEO and CFO
  
• Anticipating requirements and resolving issues before they reach the executives
  
• Coordinating domestic and international travel, itineraries and associated logistics
  
• Preparing presentations, reports, correspondence, agendas and briefing materials
  
• Managing actions, follow ups and key commitments across the business
  
• Acting as a professional first point of contact for senior internal and external stakeholders
  
• Supporting executive meetings, leadership forums, events and business functions
  
• Assisting with strategic, operational and finance related initiatives
  
• Establishing effective systems, templates and processes within a newly created EA function
  
• Managing sensitive and commercially confidential information with absolute discretion
  
  

  About You

  You will be an established Executive Assistant who is confident operating independently and managing the day to day requirements of senior executives without needing significant direction.
  
  You understand that strong executive support goes beyond diary management. You are comfortable making decisions, managing competing demands, protecting executive time and building effective working relationships across all levels of a business.
  
  We are looking for:
  
• Significant experience supporting C Suite, CEO, CFO, Managing Director or equivalent senior executives
  
• Strong experience managing complex diaries, priorities and executive workflows
  
• Confidence taking ownership of an executive’s day to day operations
  
• Proven ability to anticipate requirements and operate proactively
  
• Strong judgement and the ability to make decisions independently
  
• Experience establishing or improving executive support processes and ways of working
  
• Excellent written and verbal communication skills
  
• Strong stakeholder management and relationship building capability
  
• A polished and professional presentation style
  
• High levels of discretion, maturity and confidentiality
  
• Strong commercial awareness and understanding of business operations
  
• Experience coordinating travel, events, meetings and executive projects
  
• The ability to remain composed and organised within a fast paced environment
  
  

  The Benefits

• Newly created role with the opportunity to shape and establish the executive support function
  
• Direct partnership with the CEO and CFO
  
• High level of autonomy, trust and ownership
  
• Broad exposure across strategic, commercial, financial and operational priorities
  
• Opportunity to work within a fast paced commercial environment
  
• Varied position extending beyond traditional executive administration
  
• Permanent opportunity offering long term stability and career development
  
  
  
  
  To learn more about Davidson, visit davidsonwp.com.