Onboarding & Logistics Coordinator

Onboarding & Logistics Coordinator

Location: Mayfield NSW
TEMP - PERM for the right person
Pay Rate: $40/hour (includes casual loading) + Super 
Hours: Monday to Friday | 8:00am – 4:30pm
Start Date: ASAP

We are currently seeking an experienced and highly organised Onboarding & Logistics Coordinator to join a fast-paced operations team based in Mayfield.

This position will play a key role in coordinating onboarding, mobilisation, compliance, travel, training, and workforce logistics for personnel across multiple projects.

Key Responsibilities

• Coordinate all onboarding processes including Right-To-Work documentation and background/reference checks
  
  
• Prepare onboarding packs, employment documentation, and mobilisation paperwork
  
  
• Schedule and coordinate onboarding activities for new employees
  
  
• Ensure all onboarding paperwork and compliance requirements are completed accurately and on time
  
  
• Assist new hires with completion of forms, inductions, IT setup, and onboarding systems
  
  
• Coordinate and book medicals, training, and competency requirements
  
  
• Arrange flights, accommodation, and travel logistics
  
  
• Assist with visa processing for foreign labour across Australian and international projects
  
  
• Maintain and update key resource tracking sheets and personnel records
  
  
• Manage crew lists and mobilisation/pay matrices
  
  
• Populate and issue Letters of Offer and engagement documentation
  
  
• Liaise with management, supervisors, branch staff, and employees regarding personnel mobilisation and onboarding requirements
  
  
• Provide general administrative and office support as required
  
  

Skills & Experience

• Previous experience in onboarding, mobilisation, workforce coordination, recruitment support, or logistics administration
  
  
• Strong understanding of onboarding compliance and employee documentation processes
  
  
• Excellent organisational skills with the ability to manage multiple priorities
  
  
• Strong attention to detail and ability to work autonomously
  
  
• High level interpersonal and communication skills
  
  
• Experience working with multiple onboarding systems and stakeholders
  
  
• Strong computer skills including Microsoft Excel, Word, and Outlook
  
  
• Experience within labour hire, mining, engineering, construction, or shutdown environments highly regarded
  
  
• Experience using Pegasus, Damstra, and/or Rapid Global onboarding systems highly desirable
  
  

What's on Offer

• Immediate start available
  
  
• Stable Monday to Friday hours
  
  
• Supportive team environment
  
  
• Opportunity to work within a busy project-focused environment
  
  
• Competitive hourly rate
  
  

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion