Executive Support Officer
Mayday Recruitment ·www.maydayrecruitment.com
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MAYDAY Recruitment is proud to be partnering with a respected, purpose-driven organisation seeking a highly organised and professional Executive Support Officer to join the Office of the President and CEO on an 8 week temporary contract.
Reporting directly to the Executive Assistant to the CEO, this is an excellent opportunity for an experienced administration professional who thrives in a fast-paced environment and enjoys providing high-level support to senior leaders. You will play a key role in ensuring the smooth operation of the executive office through effective coordination, communication, and administration.
About the Role
As the Executive Support Officer, you will provide comprehensive administrative and operational support to the Executive Assistant to the CEO and the broader Office of the President and CEO. This role requires exceptional organisational skills, sound judgement, discretion, and the ability to manage multiple priorities while maintaining a high level of professionalism.
This is an 8-week contract opportunity, ideal for a proactive administrator who can quickly integrate into a busy executive office and provide immediate support.
Key Responsibilities
This is a fantastic opportunity to join a values-driven organisation where your expertise and organisational strengths will directly support senior leadership and contribute to meaningful outcomes. You'll be part of a collaborative and professional environment where your contribution is genuinely valued.
Diversity & Inclusion
At MAYDAY Recruitment, we celebrate diversity and proudly represent inclusive employers.
We welcome applications from people of all backgrounds, experiences, and identities — including Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse individuals, people with disability, mature-age workers, and members of the LGBTQIA+ community.
We're committed to helping every candidate feel valued, respected, and supported to reach their full potential.
Reporting directly to the Executive Assistant to the CEO, this is an excellent opportunity for an experienced administration professional who thrives in a fast-paced environment and enjoys providing high-level support to senior leaders. You will play a key role in ensuring the smooth operation of the executive office through effective coordination, communication, and administration.
About the Role
As the Executive Support Officer, you will provide comprehensive administrative and operational support to the Executive Assistant to the CEO and the broader Office of the President and CEO. This role requires exceptional organisational skills, sound judgement, discretion, and the ability to manage multiple priorities while maintaining a high level of professionalism.
This is an 8-week contract opportunity, ideal for a proactive administrator who can quickly integrate into a busy executive office and provide immediate support.
Key Responsibilities
- Provide high-level administrative support to the Executive Assistant to the CEO and the Office of the President and CEO.
- Coordinate meetings, executive briefings, committees, and events, including preparation of agendas, meeting papers, logistics, and follow-up actions.
- Maintain accurate records, filing systems, and administrative processes to support efficient office operations.
- Liaise confidently with senior executives, committee members, external stakeholders, and internal teams.
- Handle sensitive and confidential information with discretion, professionalism, and sound judgement.
- Support event planning and coordination activities as required by the executive office.
- Minimum 3 years' experience in an administration, executive support, or executive assistant role.
- Strong organisational skills with the ability to manage competing priorities and meet deadlines.
- Excellent written and verbal communication skills with a high level of attention to detail.
- Demonstrated ability to build positive relationships with stakeholders at all levels.
- Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
This is a fantastic opportunity to join a values-driven organisation where your expertise and organisational strengths will directly support senior leadership and contribute to meaningful outcomes. You'll be part of a collaborative and professional environment where your contribution is genuinely valued.
Diversity & Inclusion
At MAYDAY Recruitment, we celebrate diversity and proudly represent inclusive employers.
We welcome applications from people of all backgrounds, experiences, and identities — including Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse individuals, people with disability, mature-age workers, and members of the LGBTQIA+ community.
We're committed to helping every candidate feel valued, respected, and supported to reach their full potential.
Frequently asked questions
Who is hiring for the Executive Support Officer role?
Mayday Recruitment is hiring for the Executive Support Officer position, a Shazamme client. Apply directly on the employer's career site.
Where is the Executive Support Officer job located?
The Executive Support Officer role with Mayday Recruitment is based in Melbourne, VIC, AU.
Is the Executive Support Officer role full-time or contract?
This is a full time position at Mayday Recruitment.
What experience level is the Executive Support Officer role?
The Executive Support Officer position is aimed at mid-level candidates.
How do I apply for the Executive Support Officer role at Mayday Recruitment?
Apply directly on Mayday Recruitment's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.