Project Coordinator

Professional Search Group ·www.professionalsearchgroup.com.au

Location Melbourne, VIC, Australia
Work type Hybrid
Type Full time
Level Mid
Source Shazamme
Information Technology
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Project Coordinator

  • Location: Melbourne, VIC (Hybrid)
  • Contract Duration: 1-Year Fixed-Term Contract
  • Package: $80k – $100k (Including Superannuation, commensurate with experience)
  • Security Clearance: Active Baseline Security Clearance preferred (or Australian Citizenship with ability to obtain)

About the Role

We are seeking a detail-oriented Project Coordinator for a 1-year fixed-term contract to support our Senior Project Managers in delivering key business and technology initiatives.

In this role, you will play a pivotal part in maintaining operational rigor across the project lifecycle. You will oversee project administration, manage documentation, track actions, and generate essential reporting artifacts to ensure seamless project execution.

Key Responsibilities

  • Project Administration & Governance: Support Project Managers by taking detailed meeting minutes, capturing key decisions, tracking action items, and performing ad-hoc administrative tasks.
  • Documentation & Registers: Maintain, update, and audit project files, logs, and registers to track overall progress and retain accurate records.
  • Scheduling & Artifact Coordination: Coordinate meetings and workshops, organize events, and facilitate the collation of project deliverables, presentations, and reporting packs.
  • Data Interpretation & Reporting: Analyze, interpret, and present project data to assist Coordinators and Senior Managers with decision-making and status tracking.
  • Artifact Maintenance: Manage project repositories, ensure version control, and maintain continuous alignment with project governance standards.

Requirements & Qualifications

  • Project Support Experience: Proven track record in a Project Coordinator or Project Officer role within a structured project environment.
  • Tooling Proficiency: Strong hands-on skills with Microsoft Office 365 (advanced Excel) and Microsoft Project. Experience using enterprise PPPM platforms (specifically Dynamics) is highly desirable.
  • Analytical & Data Skills: Demonstrated ability to interpret data, summarize insights, and produce clear status reports for management.
  • Security Eligibility: Active Baseline Security Clearance is preferred. Australian Citizens eligible and willing to obtain Baseline clearance will also be considered.
  • Communication: High-level organizational skills, strong attention to detail, and excellent written and verbal communication capabilities.

On Offer

  • CBD location
  • Hybrid work
  • Immediate start
  • $80,000-$100,000 (inc. Super)

Frequently asked questions

Who is hiring for the Project Coordinator role?
Professional Search Group is hiring for the Project Coordinator position, a Shazamme client. Apply directly on the employer's career site.
Where is the Project Coordinator job located?
The Project Coordinator role with Professional Search Group is based in Melbourne, VIC, AU. The role is hybrid-friendly.
Is the Project Coordinator role remote?
Yes — the Project Coordinator position at Professional Search Group is hybrid. Candidates based in AU are preferred.
Is the Project Coordinator role full-time or contract?
This is a full time position at Professional Search Group.
What experience level is the Project Coordinator role?
The Project Coordinator position is aimed at mid-level candidates.
How do I apply for the Project Coordinator role at Professional Search Group?
Apply directly on Professional Search Group's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.
Apply direct