Office Coordinator

Office Coordinator 

• Predictable part-time hours (Mon, Wed, Fri 8am–2pm) for great work-life balance
• Shape team culture through curated lunches, events and seamless onboarding
• Contribute to a growing global boutique data & AI consultancy with real impact

  
The Opportunity

This hands-on part-time role at Simple Machines offers the perfect blend of structure, variety and visible impact. With predictable Monday, Wednesday and Friday hours (8am–2pm), you’ll enjoy genuine work-life balance while playing a central part in building a positive, high-performance workplace culture through strong office administration.
  
You’ll gain valuable exposure to professional administration, including managing office budgets, in a global, multi-jurisdictional tech consultancy during an exciting period of growth. Your organisational talent and friendly personality will directly enhance team wellbeing, from the daily breakfast spread and carefully managed catered lunches to warm onboarding experiences, supplier coordination and memorable team events.

It’s a chance to bring real value through effective office administration and budget management to a place where clarity, craft and outcomes matter, all within a supportive and professional environment.
  
The Company

Simple Machines is a leading independent boutique technology and consulting firm with teams in Sydney, London and Christchurch. The firm architects and engineers scalable, AI-ready data platforms that help enterprises, governments and technology companies better understand their organisations, people and customers.

Its senior-only team of engineers, architects and advisors is deeply committed to clarity, craft and delivering meaningful impact. Simple Machines believes data and AI, used wisely, can transform how the world works for the better,  and they Engineer Data to Life™. The company fosters a high-performance yet collaborative culture where every contribution counts.
  
The Role

• Serve as the friendly, professional face of Simple Machines’ Christchurch office, being the go-to person for all office matters and keeping daily operations running smoothly
• Open the office each working day, prepare the breakfast spread and expertly coordinate catered lunches three days a week while carefully managing dietary requirements, budgets and last-minute adjustments
• Lead warm, seamless onboarding for new team members, preparing welcome hampers, ensuring starter packs are ready and integrating new starters into payroll systems
• Maintain a well-organised, efficient and welcoming office environment, managing supplies, equipment and facilities while liaising with building management and vendors
• Coordinate team-building events (quarterly and yearly) and support Health & Safety compliance and building-related matters
• Handle key administration including supplier setup with Finance, accurate invoice checking, expense tool uploads and purchasing laptops for new starters
• Support the coordination and logistics of the exciting new upstairs office fit-out, helping deliver a smooth and well-organised transition

  
Your Profile

• A warm, professional and friendly personality with strong customer-service skills and a genuine desire to make people feel welcome and supported
• Excellent organisational skills and sharp attention to detail — especially when coordinating food, rostering and managing multiple dietary needs and preferences
• Reliable, proactive and confident working independently, with the ability to manage a varied workload and solve problems as they arise
• Previous experience in office coordination, administration or a similar client-facing role is highly regarded
• A collaborative team player who thrives in a high-performance environment and enjoys contributing to a positive, professional workplace culture

  
Application Instructions
Full working rights in New Zealand are required for this role and no sponsorship is offered.
  
Apply via the relevant link or for more information contact Louis at Profile Group on isabella@profilegroup.co.nz or louis@profilegroup.co.nz
  
Simple Machines is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We encourage applications from people of all backgrounds, identities and abilities.