PA to City Safety And Health & Emergency Management

Personal Assistant – City Safety & Health & Emergency Management Support
Wantirna South
$47 per hour + super
Short-term coverage through to 9 June

We are seeking an experienced Personal Assistant to provide high-level administrative support cover to the Manager City Safety & Health and the broader leadership team within a local government environment.
This is a varied and fast-paced role, supporting both executive operations and Emergency Management initiatives, requiring strong organisational skills, stakeholder engagement and the ability to manage competing priorities.

Key Responsibilities

• Provide proactive, high-level administrative support including diary management, inbox coordination and correspondence
• Manage enquiries, communications and documentation to a high professional standard
• Coordinate meetings, events and functions including logistics, bookings and preparation of materials
• Support financial administration including purchase orders and expenditure reconciliation
• Assist in the development and improvement of systems, processes and reporting
• Collaborate across departments to support projects, strategies and initiatives
• Provide administrative and project support to Emergency Management activities
• Prepare reports, newsletters, and stakeholder communications
• Coordinate internal and external stakeholders across council, government and emergency services
• Provide secretariat support to the Municipal Emergency Management Planning Committee

About You

• Previous experience in a Personal Assistant, Executive Assistant or senior administration role
• Strong organisational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and ability to produce quality documentation
• Strong stakeholder engagement and customer service focus
• Proficiency across Microsoft Office and corporate systems
• Local government experience is desirable
• Experience with Infor Pathway or similar systems is advantageous

Additional Requirements

• Current Victorian Driver’s Licence
• Police Check and right to work in Australia
• Flexibility to support occasional after-hours Emergency Management requirements if needed

This is an excellent opportunity to contribute to a community-focused organisation and support critical city safety and emergency management initiatives.
Please note: only shortlisted candidates will be contacted.



At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.