Office Manager / EA

The Company 

A rapidly growing provider of specialty high voltage solutions for applications in Australia’s electricity network, renewables projects, and heavy industry.
Offices in inner Melbourne, efficient team of technically minded professionals focused on innovation, project management, and quality of support.

The Role 

Reporting to the General Manager, the Executive Assistant/Office Manager role is to provide high-level executive support to the General Manager while ensuring the efficient day-to-day operation of the office. 

Key Responsibilities 

• Coordinate domestic and international travel arrangements including flights, accommodation and itineraries for the whole company when required.
• Manage executive calendars, meetings and appointments.
• Prepare meeting agendas, presentations and minutes.
• Oversee the day-to-day operation of the office to ensure a safe, organised and professional workplace.
• Coordinate facilities maintenance requests with the building or facilities manager.
• Coordinate meeting room setup for Town Halls, training sessions and development workshops.
• Provide administrative support to HR activities and in collaboration with the HR Consultant.
• Coordinate onboarding and offboarding tasks.
• Support the review, update and implementation of HR policies & procedures.
• Coordinate the Social Committee and company events.

Key Requirements 

• Proficient with Microsoft Excel and Office Suite.
  Familiar with business management and planning.
• Strong experience in personnel management, supervision and evaluation.
• High attention to detail.
• Strong organisational skills with ability to manage multiple deadlines.
• Collaborative team player.
• Strong stakeholder management.
• Strong problem-solving capability.
• Customer service focus.