Administrative Assistant

About the job

At William Buck, we know that talent and growth go hand in hand. You should be valued for what you bring and respected for where you want to go. We’re big enough to challenge larger firms on the complexity of work, but small enough that you’ll feel part of a team where your contributions are recognised, your voice is heard, and you’re supported by your peers.

We’re more than just Accountants and Advisors — we aspire to create positive change in the lives of our clients and our people. Every individual is recognised for who they are and given every opportunity to grow in a way that fulfils both their talents and aspirations. At William Buck, people enjoy better careers because we genuinely care.

The Opportunity We are seeking a proactive and highly organised Admin Assistant to join our Business Advisory team in Melbourne. In this role, you’ll play a key part in supporting our advisors and broader team, ensuring smooth day-to-day operations and contributing to an exceptional client experience. This is a fantastic opportunity for someone who thrives in a fast-paced professional environment and enjoys being the backbone of a high-performing team.

Your Responsibilities

Provide high-level administrative support to the Business Advisory team, ensuring efficient day-to-day operations

Maintain accurate records, files, and databases across client and team activities

Coordinate meeting room bookings and support meeting preparation and logistics

Manage travel arrangements, including bookings, itineraries, approvals and expenses

Act as a central coordination point for administrative tasks, ensuring deadlines are tracked and met

Build strong relationships with internal teams and stakeholders to support seamless service delivery

Provide occasional reception coverage and support onboarding/training when required

Identify opportunities to improve administrative processes and enhance team efficiency

What We’re Looking For

Experience providing administrative support in a corporate or professional services environment

Strong proficiency in Microsoft Office 365

Excellent organisational skills with the ability to manage competing priorities

A strong client service mindset with a proactive, “can-do” approach

Outstanding communication skills, both written and verbal

High attention to detail and strong time management skills

Ability to build relationships and work collaboratively across teams

The William Buck Difference

Our commitment to your success extends beyond the role, with benefits designed to help you thrive:

Flexible and hybrid working environment with work-life balance in mind

Comprehensive professional development, including funded external study and memberships

Dedicated Career Care Coach to support your growth and progression

Regular social and team events, including EOFY and Christmas celebrations, CSR initiatives, D&I events, and monthly activities

If this role sounds like a great fit, we’d love to hear from you. At William Buck, we believe our differences make us stronger. We’re proud to be an equal opportunity employer and are committed to creating an inclusive, respectful, and supportive workplace for all. We welcome applications from people of all backgrounds, experiences, and perspectives.