Family Foundation - Head of Administration

Connected Group ·www.connectedgroup.com

Location Hong Kong, Hong Kong
Salary HKD 40,000 - 41,000 / year
Type Full time
Level Director
Source Shazamme
Charity Organisation
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At ConnectedGroup, we are supporting a local family foundation in the search for their Head of Administration.

Reporting into senior leadership and leading a small team, the Head of Administration will be responsible for the oversight of the organizations' operations which enable their grant giving in Hong Kong, Mainland China and Southeast Asia. This person will support in maximizing impact by supporting financial, operational, governance, systems, and communications management. Salesforce knowledge and work experience in an NGO setting is a must.

Responsibilities

  • Responsible to coordinate the interaction between the foundation and all supporting functions such as legal, IT, administration, accounting, and investments.
  • Oversee administrative processes to ensure smooth implementation of the programmes.
  • Support financial oversight by preparing reports, forecasts, and funding updates, and coordinating cash‑flow planning with finance teams.
  • Develop and maintain operational dashboards and reporting tools to support management decision‑making.
  • Prepare, organize, and document governance and internal meetings, ensuring accurate minutes, proper follow‑up, and record‑keeping.
  • Ensure data quality within the CRM, lead system improvement projects, and strengthen knowledge management and impact reporting capabilities.
  • Support the adoption of digital productivity tools and AI solutions across the organization.
  • Supervise branding, website content, newsletters, and occasional events, ensuring communications are consistent and aligned with organizational values.
  • Ensure compliance with policies and procedures, lead reviews of governance frameworks, and identify compliance and reputational risks.
  • Lead, manage and develop a small administration team.

Requirements

  • Bachelor’s degree, with Masters’ degree highly preferred.
  • Senior experience (no less than 8 years) in administration, operations, and finance.
  • Experience working in an NGO setting, be it a foundation or a program delivery non-profit organization.
  • Strong financial literacy, including forecasting, reporting, and cash‑flow oversight.
  • Experience with CRM systems, dashboards, and digital tools, particularly Salesforce.
  • Excellent organizational, coordination, and communication skills.
  • Ability to work effectively at the intersection of strategy and execution.
  • Ability to work and thrive in a diverse, multicultural and collaborative environment.
  • Must be eligible to live and work in Hong Kong.

Interested parties please click on apply, kindly note only relevant parties will be contacted.

Frequently asked questions

Who is hiring for the Family Foundation - Head of Administration role?
Connected Group is hiring for the Family Foundation - Head of Administration position, a Shazamme client. Apply directly on the employer's career site.
Where is the Family Foundation - Head of Administration job located?
The Family Foundation - Head of Administration role with Connected Group is based in Hong Kong, HK.
What does the Family Foundation - Head of Administration role pay?
Connected Group lists the Family Foundation - Head of Administration role at HKD 40,000–41,000 per year.
Is the Family Foundation - Head of Administration role full-time or contract?
This is a full time position at Connected Group.
What experience level is the Family Foundation - Head of Administration role?
The Family Foundation - Head of Administration position is aimed at director-level candidates.
How do I apply for the Family Foundation - Head of Administration role at Connected Group?
Apply directly on Connected Group's career page via the Apply button on this listing. ZammeJobs links straight through to the employer's ATS — no third-party form, no resume database.
Apply direct